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Administrative Calendar 2017-2018

This calendar shows administrative events of note for the college campus. Please visit the academic calendar for academic event information.


Note: Calendar subject to change.

Fall Semester 2017

AUGUST
1 Tuesday Past due balances prior to Fall 2017 e-mailed
3 Thursday Summer Session II payroll checks available
7 Tuesday Fall bills due
10 Thursday Transfer student orientation begins
11 Friday Past due balances prior to Fall 2017 dropped and e-mailed
14 Monday Victory Day (college closed; library closed)
15 Tuesday New and transfer student orientation begins
15 Tuesday Summer Session II grades due
17 Thursday Fall registration begins for non-degree undergraduate students
18 Friday Library reserve list for fall semester due in library from faculty
21 Monday Regular work hours (8:30am - 4:30pm) resume
22 Tuesday Reminder notice sent to students without payments
23 Wednesday Opening Convocation
25 Friday Fall waiver registration for National Guard (STEP Program), senior citizens & students with unemployment waivers.
25 Friday RIC Council Executive Meeting - Main Dining Room Begins at 9:00am
28 Monday Fall semester classes begin
29 Tuesday Bills processed and e-mails sent
30 Wednesday First Year Convocation
SEPTEMBER
1 Friday Deadline for Vice Presidents to return PSA sabbatical proposal to applicant if information is sufficient
4 Monday Labor Day (college closed, library closed)
8 Friday Committee Chairs' Luncheon Presidents Dining Room, 12:30-1:30
8 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
11 Monday Last day to add courses or drop a course without a charge
14 Thursday Resubmission of PSA sabbatical proposal by applicant to Vice Presidents if information was returned as insufficient
22 Friday RIC Council Executive Committee Meeting- Roberts 400, 2:00 to 3:30pm
28 Thursday Bills processed and e-mails sent
29 Friday Per Clery Act, annual report published by Security & Safety
OCTOBER
9 Monday Columbus Day (college closed, library open -- holiday hours)
9 Monday Faculty sabbatical requests from deans to Provost/VPAA
10 Tuesday Monday classes meet
10 Tuesday Spring book & supply order due to Book Store Manager
13 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
14 Saturday Emergency Make-up day (if needed and so designated by administration)
16 Monday Vice Presidents to forward all PSA sabbatical applications to president with recommendations
19 Thursday Tentative list of available courses for next SPRING semester circulated to adjuncts
25 Wednesday Mid-semester grades due by noon
27 Friday RIC Council Executive Committee Meeting- Roberts 400, 2:00-3:30pm
28 Saturday Spring book orders on-time due date
28 Saturday Report open textbook adoptions
30 Monday Bills processed and e-mails sent
NOVEMBER
1 Wednesday Priority registration begins for degree students
3 Friday Deans forward tentative list of promotion and/or tenure candidates to Provost/VPAA
3 Friday Last day to withdraw from courses without permission
6 Monday Spring/Early Spring registration begins for degree candidates
7 Tuesday Election Day
13 Monday Veterans Day (college closed, library open-holiday hours)
14 Tuesday Advancement Application for SPRING semester due
15 Wednesday Admissions deadline for spring freshman, transfer, readmit and performance-based admission applications
15 Wednesday Friday classes meet
17 Friday Final changes to summer course schedule due
17 Friday RIC Council Meeting-Student Union 307, 2-3:30pm
17 Friday Report open textbook adoptions
17 Friday Spring/Early Spring Textbook Orders Due
23 Thursday Thanksgiving recess beings
27 Monday Classes Resume: Early Spring registration begins for non-degree students (contact Records Office)
30 Thursday Presidential Scholarship priority consideration deadline for incoming freshmen
30 Thursday Tentative next SPRING course assignment sent to adjuncts in writing
DECEMBER
1 Friday RIC Council Executive Committee Meeting- Roberts 400, 12:30-2:00pm
1 Friday Tenure and/or promotion portfolio to chair and Departmental Advisory Committee
2 Saturday Emergency Make-up day (if needed and so designated by administration)
4 Monday Spring registration opens for non-degree, graduate students
6 Wednesday Bills processed and e-mails sent
8 Friday President to inform PSA applicants of decision on sabbatical requests
8 Friday RIC Council SU 307, 2-3:30pm
9 Saturday Fall semester classes end
11 Monday Last day to submit work for incomplete grades
11 Monday Final examinations begin
13 Wednesday Adjunct sign, date and return SPRING list to dept. chair due
14 Thursday Adjunct courses assigned for next SPRING semester
16 Saturday Final examinations end
18 Monday Snow date for final examinations
19 Tuesday Report open textbook adoptions
20 Wednesday Notice of HBS acceptance for children of RIC faculty - Kindergarten
22 Tuesday Early Spring waiver registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers
25 Monday Christmas Day observed (college closed, library closed)
26 Tuesday Early Spring classes begin
26 Tuesday Fall semester grades due by noon
26 Tuesday Spring and Summer incomplete grades due

Spring Semester 2018

Note: Calendar subject to change
JANUARY
1 Monday New Year's Day observed (college closed, library closed)
2 Tuesday Check progress toward annual goals
2 Tuesday Deadline for Curriculum Committee action reports to Office of Communications and Marketing
3 Wednesday Spring bills due
3 Wednesday Transfer student orientation begins
5 Friday Library reserve list for spring semester due in library from faculty
5 Friday Students with past due balances prior to Spring 2018 notified
9 Tuesday Bill reminder e-mail sent
9 Tuesday First year orientation begins
9 Tuesday Graduate School Open House
9 Tuesday Students with past due balances prior to Spring 2018 sent reminder
10 Wednesday Spring registration begins for non-degree, undergraduate students
10 Wednesday Students with past due balances prior to Spring 2018 dropped and e-mailed
11 Thursday Graduate School Open House snow date
12 Friday Early spring classes end
12 Friday Spring  registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers
15 Monday Alumni Awards nomination deadline
15 Monday Martin Luther King Jr. Day observed (college closed, library closed)
16 Tuesday Notice of HBS acceptance for children of RIC faculty - Pre-school; all other grades - rolling admissions
16 Tuesday Spring semester classes begin
19 Friday Draft #2 of fall course schedule returned to chairs and deans
19 Friday RIC Council Executive Committee Meeting- Roberts 400, 2-3:30pm
24 Wednesday Bills processed and e-mails sent
26 Friday Final changes to fall course schedule due in Scheduling Office from Deans
29 Monday Last day for adding courses or dropping without a charge
30 Tuesday Chair consults with DAC; writes summary description of individual’s contribution, statement relating to individual's status regarding tenure, and specific recommendations on promotion and tenure.
30 Tuesday Chairs notified of Cap and Gown Awards selection process by Commencement Coordinator
FEBRUARY
1 Thursday Admissions deadline for PEP applications
1 Thursday Chair submits evaluation by chair and DAC to faculty member and meets with person.  Faculty member signs evaluation and recommendation form (not implying agreement) and may append comments
1 Thursday Financial aid deadline for new freshman and continuing students
5 Monday Chair submits package, forms, and recommendation to dean
5 Monday Chairs submit faculty evaluations (including tenure and promotion packages and recommendations)
to Deans/Library Director
5 Monday Consideration of faculty for salary increments, promotion, tenure, and non-renewal
5 Monday Deadline for selection of department chairs by president for vacancies occurring July 1
9 Friday RIC Council SU 307, 2-3:30pm
15 Thursday Deans provide letters and recommendations to candidates prior to offering to meet with each tenure and/or promotion candidate to discuss reviews and recommendations
19 Monday Deans provide portfolios and all recommendations to Provost/VPAA and meet individually with the Provost/VPAA to discuss tenure and promotion candidates of each school
19 Monday President’s day NOT OBSERVED. College operates on a normal basis
19 Monday Summer Session registration begins for degree candidates
23 Friday Bills processed and e-mails sent
23 Friday RIC Council Executive Committee Meeting- Roberts 400, 2-3:30pm
24 Saturday Emergency Make-up day (if needed and so designated by administration)
26 Monday President's mid-year review
26 Monday Summer session registration begins for non-degree students
28 Wednesday 3.5 Society Induction ceremony Management
MARCH
1 Thursday Notification of faculty who are to be offered summer session contracts
5 Monday Spring recess begins
6 Tuesday Summer book & supply orders due to bookstore manager
12 Monday Classes resume
12 Monday Tentative list of available course for next FALL semester circulated to adjunct
14 Wednesday Advancement Application for FALL semester due
14 Wednesday HBS Calendar Committee to report recommendations for the next academic year to HBS Principal
14 Wednesday Mid-semester grades due by noon
14 Wednesday Provost/VPAA submits tenure and promotion recommendations to President
15 Thursday Admissions deadline for fall freshman applications
16 Friday Provost/VPAA submits tenure and promotion recommendations to President
16 Friday RIC Council SU 307, 12:30-2:00pm (note time)
16 Friday Deadline for submission of materials by nominees for the Faculty Leadership Award
20 Tuesday Fall 2018 book & supply orders due to bookstore manager
23 Friday Last day to withdraw from classes without permission
23 Friday RIC Council Executive Committee Meeting- Roberts 400, 2-3:30pm
28 Wednesday Bills processed and e-mails sent
28 Wednesday Fall priority registration begins for degree candidates
30 Friday Deadline for chairs to submit selections of Cap and Gown Day Award recipients to the Commencement Coordinator
APRIL
2 Monday Application deadline for financial aid – Summer Sessions
2 Monday Fall registration begins for degree candidates
2 Monday On-line college catalog routed to and reviewed by chairs, deans and directors
(Information pages)
4 Wednesday Deadline for return of initial retention/salary increments/promotion/tenure action by President to department chair in cases where an administrator had rejected/modified department chair’s recommendation to the disadvantage of the faculty member
4 Wednesday President acts on tenure and promotion and notifies faculty and chair; faculty may seek
reconsideration by President within 10 working days.
5 Thursday President notifies faculty of promotion and tenure actions (or earlier)
5 Thursday Accepted Students Day
9 Monday Report open textbook adoptions​
12 Thursday President may fill department chair vacancies after this date if departmental nominees were not acceptable
13 Friday RIC Council SU 307, 2-3:30pm
14 Saturday Post-Marked Financial Aid deadline for new transfer &re-admit & grad students
14 Saturday Tentative list of available course for SUMMER SESSION I & II circulated to adjunct
16 Monday Summer chair appointment notices sent
19 Thursday Final action of President on retention/salary increments/promotion/tenure in cases where department chair’s recommendations not accepted
23 Monday Comments/revisions of on-line college catalog are returned by academic and administrative heads (Information pages)
25 Wednesday Bills process and e-mails sent
25 Wednesday Cap and Gown Convocation
27 Friday RIC Council Executive Committee Meeting- Roberts 400, 2-3:30pm
28 Saturday Emergency make up day (if needed and so designated by administration)
30 Monday Fall book orders on-time due date
30 Monday Graduate student registration opens for non-degree
30 Monday Last day to submit work for Incomplete grades
30 Monday Spring course schedule planning materials to chairs and deans
30 Monday Spring semester classes end
30 Monday Tentative next FALL course assignment sent to adjuncts in writing
MAY
1 Tuesday Admissions enrollment deposit deadline for admitted freshmen
1 Tuesday Final examinations begin
4 Friday Library reserve list for Summer Session I due in library from faculty
4 Friday RIC Council SU 307, 2-3:30pm
7 Monday Final examinations end
9 Wednesday Fall Incomplete grades due
9 Wednesday Spring semester grades due by 4:00 pm
11 Friday Summer Session I registration for National Guard (STEP Program), senior citizens, and students with unemployment waivers
12 Saturday Graduate/Undergraduate Commencement
12 Saturday Undergraduate Commencement - 9:00am /Advanced Degree Commencement Ceremony - 2:30pm
14 Monday Adjunct courses assigned for next FALL semester
14 Monday Adjunct sign, date and return FALL list to dept. chair due
14 Monday Summer Session I begins
14 Monday Summer work hours begin
15 Tuesday Financial Aid Application (FAFSA) Deadline for Graduate Students (new and continuing)
18 Friday Last day for adding or dropping courses for Summer Session I
24 Friday Deadline for Board of Education employees to submit reports on performance goals and also report on new performance goals.
25 Friday Bills processed and e-mails sent
28 Monday Memorial Day observed (college closed, library closed)
30 Wednesday Summer orientation sessions begin for first year students
31 Thursday 30-day period ends for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
31 Thursday Mandatory evaluation period begins for all PSA employees
TBD Alumni Awards Dinner
JUNE
1 Friday Last day to drop a course without permission for Summer Session I
1 Friday Admissions deadline for fall transfers, second degree, and performance-based admission (PBA)
4 Monday Draft #1 of spring course schedule due in Scheduling Office from deans
8 Friday Vice presidents submit annual reports to the President
15 Friday Library reserve list for Summer Session II due in library from faculty
16 Saturday Bills due
19 Tuesday On-line college catalog routed to and reviewed by chairs, deans, and directors
(Academic section)
21 Thursday Summer Session I payroll
21 Thursday Summer Session II - drop for nonpayment; Notification of balances due sent to RIC email accounts
22 Friday Draft #2 of spring course schedule returned to chairs and deans
22 Friday Summer Session I ends
22 Friday Summer Session II waiver registration for disabled Veterans, National Guard, senior citizens, and students with unemployment waivers
25 Monday Deadline for PSA employees to discharge compensatory time earned between July 1 and December 31
25 Monday Last day for a faculty member to decline a summer instruction appointment due to low enrollment
25 Monday Notification of faculty member of summer session II course cancellation
25 Monday Summer Session II Begins
26 Tuesday Summer Session I grades due
29 Friday Last day for adding or dropping courses for Summer Session II
29 Friday Final changes to spring course schedule due in Scheduling Office from deans
29 Friday 30-day period begins for submission of PSA sabbatical proposals for sabbaticals commencing at least 12 months hence
30 Saturday Last day of mandatory evaluation period for all PSA employees
30 Saturday Promotion and tenure become effective for those promoted to Associate or full Professor after 2 or more years of full time service at RIC
30 Saturday Terms begin for new members of Council
JULY
2 Monday All book orders for Fall must be in
2 Monday Comments/revisions of on-line college catalog due to deans (Academic section)
2 Monday Report open textbook adoptions​
4 Wednesday Independence Day observed (college closed, library closed)
4 Wednesday Last day to drop courses without permission for Summer Session II
4 Wednesday Summer and fall registration ends
17 Tuesday Final version of the on-line catalog is returned by the president and VPAA
27 Friday Deadline for notification of PSA employees with compensatory time balances earned between Jan. 1 and Jun. 30
31 Tuesday Latest updates to the catalog will be accessible on the Web
AUGUST
2 Thursday Summer Session II payroll
3 Friday Summer Session II ends
7 Tuesday Summer Session II grades due
13 Monday Victory Day (college closed, library closed)

Page last updated: December 06, 2017