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ATHLETIC EQUIPMENT ROOM |
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Athletic Equipment Policies and Procedures: Student-Athletes The function of the Rhode Island College Athletic Equipment Room is to provide our student-athletes with quality, clean, safe equipment and apparel for use in practice and competition. We strive to project a positive image of our student-athletes, varsity sport teams, athletic department and College to our competing institutions, the campus community and the general public. Your cooperation and assistance are necessary to maintain the integrity of our athletic equipment and apparel. General Equipment Room Policies To receive athletic equipment and apparel, all student-athletes must satisfy the following requirements: 1. Listed as an active member on the teams’ official roster, 2. Completion of all necessary medical forms, questionnaires and insurance information. 3. Attendance at a mandatory, annual athletic orientation session, 4. All necessary NCAA paperwork has been signed, dated and on file. 5. Completion of the required five (5) days of practice. 6. Must be in good standing in Study Hall and College-101 Equipment and apparel for either practice or competition will not be distributed to student-athletes until coaches have submitted their final official squad list to the athletic Compliance Coordinator. The athletic administrator with jurisdiction over athletic equipment may make exceptions for equipment required by student-athletes to participate in the tryout process. All student-athletes, in both traditional and non-traditional seasons, are personally responsible for signing out all relevant equipment and apparel through the athletic equipment room. Once student-athletes have signed for each equipment and apparel item, it is their responsibility to keep track of all items until they are returned and signed back into the equipment room at the conclusion of the student-athlete’s season. Student-athletes are not allowed to switch or trade items with other student-athletes without official notation by the equipment manager on their sign-out forms. Laundry Cleaning and Distribution Competitive uniforms and warm-ups are to be used exclusively for competitions. Uniforms and warm-ups are not to be utilized for practice or general use on or off campus. Travel bags will typically be assigned to all student-athletes for use as a varsity athlete. These bags are only to be used for varsity athletic contests and not used around campus for practice, carrying class materials or away from campus for transporting miscellaneous items. Misuse of uniforms, warm-ups or bags will result in revocation of items. All student-athletes will be assigned locks and lockers in a locker room, in either The Murray Center or the Recreation Center, to utilize during the traditional season. Lockers and the locker room should be kept clean and locked when not in use. All personal and individual team items should be kept in your locked locker when not in use. Bags, shoes, apparel, etc. should not be left on the floor or benches. The outside of the lockers and the walls should be free of tape, papers, signs, etc. Weekly inspections will take place by the athletic administration to monitor the condition of the locker rooms. If you have any trouble with the locks, lockers or combinations, please see the equipment manager for assistance. Student-athletes should clear out their assigned lockers no later than 48 hours after completion of their respective season. Laundry loops will be distributed to each student-athlete to facilitate laundering of practice gear and affiliated athletic apparel. All athletic apparel needing laundering that does not contain an identification number supplied by the athletic department, must be placed on your loop in order to get washed and returned to you. The equipment room will only wash those items, department issued and personal, that were worn for practice or contest related activities. Competition uniforms and practice gear that has identifiable numbers on them are to be dropped in the laundry chute separately, and not affixed to the laundry loop. Towels should not be attached to the laundry loops. Please use the towel exchange service if utilizing towels while in season. College issued apparel worn for practice and competition must be returned to the equipment room immediately after each practice or competition for laundering. To maintain uniform integrity, all competitive uniforms must be returned for laundering by the student-athlete, regardless of whether or not they competed. In rare instances, when the building is not accessible, you may return your items by 10:00 a.m. the following morning (or Monday morning if the event falls on a weekend). Failure to return your game uniform for laundering after a contest will result in a minimum one game suspension per incident. Student-athletes, relatives or friends are not permitted to launder uniforms. Coaches will be responsible for laundering services when individuals/teams are away from campus for an extended length of time (e.g. spring break, championships, etc.). PLEASE MAKE SURE THAT ALL ITEMS (GUM, MINTS, TISSUES, ID'S, VALUABLES, ETC.) ARE REMOVED FROM POCKETS BEFORE DROPPING ITEMS OFF TO BE WASHED All equipment and apparel items must be picked up in the equipment room in person during the posted hours of operation. The equipment room staff member on duty will distribute all equipment and apparel to the assigned student-athlete. Student-athletes are not to go behind the issue counter to collect their items. Teammates, friends, etc. are not allowed to remove items from the equipment room that have been assigned to other student-athletes and the equipment manager will not leave items in the locker room for you unless directed by the athletic administrator in charge of athletic equipment. If you are unable to obtain your items during equipment room hours, please make arrangements, in advance, with your coach to obtain your equipment apparel. Student-athletes should always be certain that they have received the correct uniform, laundry items, etc. before they leave the equipment room. When received, all items should be clean, dry, and presentable for practice or competitive use. If there are any questions or concerns, please voice them to the equipment manager immediately. Any questions, concerns or corrections that can not be resolved by the equipment manager, should then be addressed to the athletic administrator in charge of athletic equipment. In the event any of your equipment or apparel needs repairs (stitching, rips, holes, missing button, missing drawstring, etc.), please notify the equipment manager immediately so that proper corrective actions may be taken. To prevent cross contamination with other laundry, any items that may contain blood or other potentially contagious fluids should be separated from the general laundry (e.g. in a plastic bag). A message should be left (in writing or on the phone) with the equipment manager with information regarding the attention of the items. Equipment Return All athletic equipment that has been signed for, in both the traditional and non-traditional seasons, must be returned in satisfactory condition to the athletic equipment room immediately following: A. The final date of practice or B. The final contest or C. The date the student-athlete is no longer a member of the official team roster, which ever is earliest. Normal wear will be considered acceptable but excessive staining, rips, tears, discoloration, abuse, neglect, etc. will necessitate financial restitution for the damaged goods. Once practice gear and/or athletic shoes are distributed to student-athletes on the final official squad list, these items become the personal property of the student-athlete. Student-athletes who quit the team, become academically or athletically ineligible, are dismissed from the team before the conclusion of the season or become medically unable to continue and sever ties with the team must reimburse the athletic department for any practice gear or shoes they have been issued, regardless of whether or not they ever used the items. Student-athletes who have not returned or paid for any missing or damaged equipment or apparel from a previous season (i.e. fall and spring baseball are considered different seasons), will not be able to sign out any additional athletic equipment or apparel until the outstanding items are returned or paid for. If athletic equipment is returned later than one week from the conclusion of the season, subsequent seasons' equipment distribution will be delayed the same number of days previous items were overdue. Student-athletes who return or pay for their items later than one week after the conclusion of the season will forfeit their annual athletic gift. Student-athletes who fail to return [in satisfactory condition] equipment or apparel will have an athletic hold placed on their student account until the items have been returned or paid in full. Payments must be made to the Athletic Department and will not be added to the student account. An athletic hold will prevent student-athletes from registering for classes, receiving grades and maintaining their athletic eligibility. College/Athletic Department Trademark Usage The use of any trademarked items (College or Athletic Department) by anyone without written authorization from the Department of Intercollegiate Athletics or the College is strictly prohibited. Violators could face legal action. ATHLETIC EQUIPMENT ROOM
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