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Sick Leave Protocols

March 4, 2020

Dear Rhode Island College Supervisor,

This message is a reminder that in accordance with RIGL 36-4-63 and Collective Bargaining Agreements (CBA) requirements, employees that are out of work for health reasons due to their own personal illness, family illness, or exposure to contagious disease (other conditions may apply per the applicable CBA), shall be required to provide a physician’s certificate or other evidence satisfactory to the Director of Human Resources. The following guidelines apply to each of the groups specified:

  • Non-Union Non-classified employees – absence of 3 consecutive days
  • Non-Union Classified employees - absence of 3 consecutive days
  • PSA - absence of 3 consecutive days
  • RIC/AFT – absence of 5 consecutive days
  • Classified Council 94 - absence of 3 to less than 5 consecutive days, a properly completed Employee Certification of Necessary Absence Form ; absence of 5 consecutive days requires FMLA documentation. The preceding does not apply to any employee who has been notified that medical documentation is required for all absences.
  • HUT – absence of 3 to less than 5 consecutive days, a properly completed Employee Certification of Necessary Absence Form; absence of 5 consecutive days requires FMLA documentation. The preceding does not apply to any employee who has been notified that medical documentation is required for all absences.
  • UNAP - absence of 3 to less than 5 consecutive days, a properly completed Employee Certification of Necessary Absence Form; absence of 5 consecutive days requires FMLA documentation. The preceding does not apply to any employee who has been notified that medical documentation is required for all absences.

Protocol for Consecutive Absences or Extended Absences:

Three to less than Five days Sick Leave

Employees are required to call/contact their respective supervisor daily to advise them if they will be out of work.

Employees that will be or have been out of work for the number of consecutive days listed above must provide the appropriate Affidavit or doctor’s note that clears them to return without restrictions to work prior to returning to work. The Affidavit or doctor’s note should be immediately forwarded to HR for review before the employee is allowed to return.

Five or more days Sick Leave

Five or more days may be considered an extended leave and may require FMLA documentation. Any leave that will extend to 10 or more days requires FMLA documentation. All extended leave requests must be referred to the Office of Human Resources. HR will reach out directly to affected employees to obtain any required FMLA application for leave and medical documentation. FMLA documentation typically requires advance approval, however, that requirement is waived if the need is urgent.

HR monitors all leaves and notifies the appropriate supervisor of the employee’s status and provides subsequent updates.

Questions:

Any questions regarding any employee absence, please contact either Matt Hicks, (401) 456-8446 (classified employees and UNAP) or Beth Cabana (401) 456-9841 (all other employees)

All other issues or unusual circumstances, please contact Maggie Sullivan (401) 456-8442.

Page last updated: March 11, 2020