Undergraduate Curriculum Committee
Announcement from Undergraduate Curriculum Committee Chair:
The first meeting of the Undergraduate Curriculum Committee for the 2017-2018 academic year is scheduled for
Friday, September 21, but if no proposals are submitted in time for this, the committee will be informed ahead of time that this meeting will be cancelled. Full UCC meetings for the academic year 2018-2019 will take place in different locations due to the poor availability of a single suitable room; at the moment I have been able to book SU 307 for the first three meetings, then from December on, I have the President’s Dining Room booked. The committee will be reminded of time and location prior to each meeting, and if any member cannot attend they should e-mail me at firstname.lastname@example.org. Meetings are usually scheduled at the time of 2-4pm, and on the third Friday in each month. However, this year there will be three exceptions due to Spring Break (March meeting will be later in the month), Passover (moving forward the April meeting to the previous Wed. at an earlier time to allow for those who may be celebrating the holiday on the Friday), and the May meeting, which gets scheduled earlier in the month before colleagues begin to disperse to ensure we have a quorum, and also meets on a Wed. to accommodate free period:
Meeting dates and times are listed in the right hand column below.
Electronic copies of proposals (along with
catalog copy and any affected Academic RhodeMaps that need revision if your proposal is approved) that you wish to be considered are due by
noon on the last Friday of each month prior to the month in which the proposal will be presented. This is 21 days prior to each scheduled Undergraduate Curriculum Committee meeting (see dates below). This is necessary to enable the Chair and the Executive Committee to check them through and make any necessary changes, and to allow time for minor revisions before coming to the full committee. The
signed paper copy (the actual copy, not a scan) has to be received by the Chair before the
Executive Committee meet to discuss the proposal (see dates below) by the first Friday of each month. Make sure the electronic documents you send are in Word, saved as .docx files —
Date proposals are due for each monthly meeting.
Executive UCC meeting dates: usually Fridays 2-4pm
UCC meeting dates: 2-4pm on the following Fridays (except for *)
|31 August 2018
||7 September 2018
||21 September 2018
|28 September 2018
||5 October 2018
||19 October 2018
|26 October 2018
||2 November 2018
||16 November 2018
|30 November 2018
||7 December 2018
||21 December 2018
|25 January 2019
||1 February 2019
||15 February 2019
|22 February 2019
||1 March 2019
||29 March 2019
|29 March 2019
||5 April 2019
||17 April 2019
*Wed. 12:30-2:30 p.m.
|26 April 2019
||3 May 2019
||8 May 2019
*Wed. 12:30-2:30 p.m.
Please check that you are using the
current form available for download from the “Forms and Information” page of this website. All proposals use the same form, which is split into different sections. Only submit the sections that are relevant to your proposal (course creation/revisions only need sections A, B and D; program creation/revisions only need A, C and D--delete from the document any sections that are not being used). Double check before submitting that you have provided all the correct information, included a proper rationale for every change when making revisions, as well as how this will affect the program or students (as if it does not affect either one—why are you making the proposal?), and please do not forget to provide catalog copy in a single extra file, that reflects any changes you are planning to make, and includes changes that might have to be made to other department sections in the light of your proposal (eg If you change the credit hours of a course used by a program outside your department, you need to include catalog copy of their program that reflects this). Please edit so that you
only send in those pages being changed, with clearly marked tracked changes, and not whole section files (just cut and paste the pages you need into a single Word document before you start tracking the changes). You also need to check to see if your proposal might be affecting any of the college’s Academic RhodeMaps, and submit revised versions of those affected along with your proposal. Word versions of the RhodeMaps, which can be edited, are archived on the “Forms and Information” page. While there are guidelines embedded on the proposal form in a series of smart tips (just hold the cursor over the highlighted phrases), there are also more detailed instructions on the “Forms and Information” page, and in section 4.2 of the UCC Manual, for filling in the form, creating catalog copy, and revising Academic RhodeMaps. The names and affiliations of those whose
signatures are required should be typed into the electronic file copy of the approval/acknowledgement page of each proposal before its initial submission. If the paper copy of your proposal with the actual signatures has not been submitted prior to the Executive UCC meeting at which your proposal is to be discussed, the proposal cannot be discussed and will be tabled until the signed copy is received. Email your electronic submission to the Chair of the Undergraduate Curriculum Committee at
email@example.com as soon as it is ready. There is also a timeline on the “Forms and Information” page to give you a sense of when you need to get proposals to the committee to enable a timely implementation.
If you have questions, please contact the chair, Sue Abbotson, ext. 2803, or email to firstname.lastname@example.org. Please use this curriculum e-mail rather than Dr. Abbotson’s personal RIC account as it helps to keep the Curriculum correspondence all together in one place.