Undergraduate Curriculum Committee
Announcement from Undergraduate Curriculum Committee Chair:
The first meeting of the Undergraduate Curriculum Committee for the 2020-2021 academic year is scheduled for Friday, September 20, but if no proposals are submitted in time for this, the committee will be informed ahead of time that this meeting will be cancelled. Full UCC meetings for the remainder of this academic year 2020-2021 will take place online until further notification. The committee will be reminded prior to each meeting, to give them time to look over any proposals or submit reports on time. Voting deadlines will be 4pm on the third Friday in each month: Meeting dates are listed in the right-hand column below. Please use the email@example.com email for all correspondence concerning UCC matters; it is checked every day.
Electronic copies of proposals that you wish to be considered are due by noon on the last Friday of each month prior to the month in which the proposal will be presented. These need to be submitted to firstname.lastname@example.org along with catalog copy and an updated copy of your program’s Academic Rhode Map if it needs any revision if your proposal is approved—bear in mind changes you are making to certain courses may affect other programs, and you need to identify these on your proposal so they will know to update their Rhode Maps. The submission date is 21 days prior to each scheduled Undergraduate Curriculum Committee meeting (see dates below). This is necessary to enable the Chair and the Executive Committee to check them through and make any necessary changes, and to allow time for minor revisions before coming to the full committee. Make sure the electronic documents you send are in Word, saved as .docx files — NO .pdfs.
In place of a signed paper copy, for the time being, we are asking proposers to send electronic copies of their proposals and the catalog copy to all those who need to sign, and have them send an e-mail to email@example.com to show their approval/acknowledgement. These should all be received at that e-mail address before the Executive Committee meet to discuss the proposal (see dates below) on the first Friday of each month.
Date proposals are due for each monthly meeting.
Executive UCC meeting dates: usually Fridays 2-4pm
UCC meeting dates: 2-4pm on the following Fridays (except for *)
|27 August 2020
||4 September 2020
||18 September 2020
|25 September 2020
||2 October 2020
||16 October 2020
|30 October 2020
||6 November 2020
||20 November 2020
|30 November 2020
||4 December 2020
||18 December 2020
|29 January 2021
||5 February 2021
||19 February 2021
|26 February 2021
||5 March 2021
||19 March 2021
|26 March 2021
||2 April 2021
||16 April 2021
|30 April 2021
||7 May 2021
||21 May 2021
Please check that you are using the
current form (Form revised 5/28/20) available for download from the “Forms and Information” page of this website. All proposals use the same form, which is split into different sections. Only submit the sections that are relevant to your proposal (course creation/revisions only need sections A, B and D; program creation/revisions only need A, C and D--delete from the document any sections that are not being used). Double check before submitting that you have provided all the correct information, included a proper rationale for every change when making revisions, as well as how this will affect the program or students (as if it does not affect either one—why are you making the proposal?), and please do not forget to provide catalog copy in a single extra file, that reflects any changes you are planning to make, and includes changes that might have to be made to other department sections in the light of your proposal (eg If you change the credit hours of a course used by a program outside your department, you need to include catalog copy of their program that reflects this). Please edit so that you
only send in those pages being changed, with clearly marked tracked changes, and not whole section files (just cut and paste the pages you need into a single Word document before you start tracking the changes). You also need to check to see if your proposal might be affecting any of the college’s Academic RhodeMaps, and submit revised versions of those affected along with your proposal. Word versions of the RhodeMaps, which can be edited, are archived on the “Forms and Information” page. While there are guidelines embedded on the proposal form in a series of smart tips (just hold the cursor over the highlighted phrases), there are also more detailed instructions on the “Forms and Information” page, and in section 4.2 of the UCC Manual, for filling in the form, creating catalog copy, and revising Academic RhodeMaps. The names and affiliations of those whose
signatures are required should be typed into the electronic file copy of the approval/acknowledgement page of each proposal before its initial submission. If the paper copy of your proposal with the actual signatures has not been submitted prior to the Executive UCC meeting at which your proposal is to be discussed, the proposal cannot be discussed and will be tabled until the signed copy is received. Email your electronic submission to the Chair of the Undergraduate Curriculum Committee at
firstname.lastname@example.org as soon as it is ready–do not feel you have to wait until the deadline or for signatures as we can be working on getting it ready in the meantime. There is also a timeline on the “Forms and Information” page to give you a sense of when you need to get proposals to the committee to enable a timely implementation.
If you have questions, please contact the chair, Sue Abbotson, ext. 2803, or email to email@example.com. Please use this curriculum e-mail rather than Dr. Abbotson’s personal RIC account as it helps to keep the Curriculum correspondence all together in one place.