Information for EEP Instructors and On-Site Coordinators
EEP Instructors and On-Site Coordinators (OSC) assist in maintaining high academic standards for the delivery of EEP courses approved by Rhode Island College’s Faculty Liaisons.
The OSC and the EEP Office must be notified immediately of any change in the course or a long-term absence (more than two weeks) of an EEP Instructor (including medical leave, maternity leave, military duty, extended jury duty, resignation or any other unforeseen or necessary absence). The EEP Office must also be informed of the high school’s plan to cover the EEP class in question.
If the EEP office is not notified and/or the substitute is not an approved EEP instructor, the course(s) will not continue to run for EEP credit. The high school principal, OSC and RIC Faculty Liaison will be notified by the EEP Office. The OSC should arrange to immediately inform the students in any affected class. The EEP will refer any student and parent/guardian concerns to the high school.
The process for teacher acceptance begins with the EEP Office. Interested teachers must have a minimum of three years of teaching experience and an earned master's degree in the subject area of the EEP course. Some departments have specialized or alternative requirements (i.e., appropriate business experience, specific master’s degree 15 graduate credits in the field, etc.): Specialized or Alternative Requirements.
In all cases, the high school teacher must meet the educational standards set by the college and the academic department. Teachers should review the list of courses offered through the EEP in the section entitled EEP Courses Available. To offer a course not on the list, teachers must first contact the EEP office before submitting any materials.
It is strongly recommended that teachers submit all credentials to the EEP Office by April 1 to allow time for review by the EEP staff and then evaluation by the designated Faculty Liaison. The final deadline for receipt of all credentials is May 1 for consideration for fall. Materials listed below should be sent electronically to the EEP Office to www.ric.edu/eep for more efficient processing and review. If transcripts cannot be scanned and emailed, they may be mailed.
• Undergraduate and graduate transcripts which may be unofficial copies (RIC transcripts will be obtained for you)
• Proposed course syllabus: Sample syllabi are available upon request from the EEP Office. Some departments may require the same syllabus used on campus. Syllabi may not refer to AP or Honors even if the EEP class is combined with one of these in your high school. .
Note: On-site coordinators may contact the EEP office if they need to request an exception to the deadline due to retirement, change of instructor, etc.
Guidelines for Teacher Acceptance
Once all materials are received, the EEP Office will send the file to the appropriate faculty liaison for review. The RIC faculty liaison will review teacher credentials (résumé and transcripts) to ensure that the teacher meets specific department requirements for designations as an EEP Instructor and is someone who could be eligible to serve as an adjunct faculty member at the college; review the syllabus to determine if the course meets the department guidelines and if necessary, request course revisions to meet the college's department/course standards; notify the EEP as to the approval or denial of the teacher and the course.
The EEP office will notify the course teacher and the on-site coordinator (OSC) as to the approval or denial of the teacher and/or course. Upon being accepted into the EEP, high school faculty will be designated as EEP instructors. The EEP will provide the OSC and classroom teacher with any relative information needed for the implementation of the course in the EEP.
If more than three years have lapsed since teaching in the EEP, the teacher must reapply to the program. To request reinstatement, updated materials (resume, syllabus, transcripts if applicable) must be submitted to the EEP Office.
EEP Instructor Responsibilities
- Teach each assigned EEP class in accordance with the agreement made with the RIC faculty liaison and use of the approved syllabus.
- Submit a current syllabus to the EEP Office each year and update and submit current résumé as needed.
- Maintain communication with the high school on-site coordinator (OSC).
- Notify the OSC of the number of sections of each EEP class/section you are teaching.
- Be accessible for at least one yearly liaison visit per EEP course (not section).
- While student teachers may observe EEP classes, they are not allowed to teach in any EEP classes because they do not meet the requirements of being an EEP instructor.
- All communications from an EEP instructor to the RIC/EEP Office should be copied to the school’s on-site coordinator.
NOTE: While EEP courses are transcripted as Rhode Island College credits, grading and other academic standards for the courses (such as academic honesty, penalties for plagiarism, etc.) are determined by the individual EEP instructors and their respective high schools. EEP instructors must submit letter grades for EEP classes that conform to the grades offered at Rhode Island College (A, A-, B+, B, B-, C+, C, C-, D+ D, D-, F).
A grade of "W" may only be submitted under the following conditions:
- The student is no longer registered in the EEP class (and will not be receiving high school credit)
- The student has moved and is no longer attending the high school
- Extenuating circumstances (such as long-term absence/illness) should be reported to the EEP Office for review and possible approval for a W. Students may not be awarded a W after the class has ended.
EEP Instructor Status
EEP Instructors receive a stipend for teaching EEP courses. A W-9 form must be submitted along with the grade sheets at the end of each year.
Instructors are also eligible for a campus ID card which allows the user access and/or admittance to a number of services and activities on campus. Such activities include the use of the RIC Adams Library and its online services as well as discounts to many of the performances and events that take place at Rhode Island College.
It is important to note that an EEP instructor is neither a permanent nor a contracted employee at Rhode Island College but an instructor in the EEP assigned on a year-to-year basis. Once a new course/teacher is approved, a "review period" will begin allowing the RIC Faculty liaison the freedom to review the course content and/or the instructor. This review period will be in place for the first year only. Instructor appointments are subject to non-renewal at any time at the discretion of the RIC faculty liaison with the approval of the EEP Office.
Each participating high school has a designated On-Site Coordinator who serves as the administrator of the EEP program at his/her high school. This person oversees the general operation of the EEP which includes registration and grading processes, fee assistance, selection of a scholarship candidate, etc. The on-site coordinator may be a teacher (including EEP instructor), school counselor, administrator or member of the administrative staff.
On-site Coordinator (OSC) Responsibilities
The OSC's responsibilities include but are not limited to the following:
- Serve as an advisor to the students and to the EEP instructors at the school.
- Ensure that all EEP instructors meet the requirements of the EEP so that only qualified instructors teach EEP classes.
- Promote the EEP by introducing new classes into the program and relating the benefits of the EEP to high school students, parents, school counselors, administrators, and any other interested parties.
- Communicate information between the EEP office and EEP instructors in a prompt manner.
- Verify the teachers and courses that will run in the EEP for that particular semester or year prior to EEP fall and/or spring registration.
- Coordinate all the materials of any high school teacher who applies to become an EEP instructor (to be sent electronically to the EEP Office).
- Meet EEP Office deadlines for student registrations, verification of class rosters and submission of grades.
On-site Coordinator Status
On-Site Coordinators receive a stipend for their work with the EEP. A W-9 form must be submitted along with the grade sheets at the end of each year.
On-Site Coordinators are also eligible for a campus ID card which allows the user access and/or admittance to a number of services and activities on campus. Such activities include the use of the RIC Adams Library and its online services as well as discounts to many of the performances and events that take place at Rhode Island College.
Please note that an on-site coordinator is neither a permanent nor a contracted employee at Rhode Island College but a facilitator in the EEP assigned on a year-to-year basis. On–site coordinator appointments are subject to non-renewal at any time at the discretion of the EEP/RIC staff.