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Submitting a Proposal

Review Process

  1. Proposals are due to the Graduate Committee Chair three weeks before the meeting date. This allows the chair and the executive committee time to review it.
  2. Proposals must be approved by your academic unit and Dean before being sent to the Graduate Committee. Check with your Dean’s office to find out the process within your school. After securing approval through the Academic Dean, submit to graduatecommittee@ric.edu.
  3. The Graduate Committee Chair reviews the proposal, and may request revisions before sending it to the Executive Committee. The Executive Committee may also request revisions before placing it on the Graduate Committee meeting agenda.
  4. The Graduate Committee reviews the proposal, and may request or require revisions.
  5. Some proposals require additional approvals before they can be listed in the catalog (e.g., by the Office of Postsecondary Council, RIDE). New degree programs require OPC approval; new certificate programs need to be announced to the OPC before they can be placed in the catalog.

Please allow plenty of time for this process. We recommend that proposals that are complex and/or require approval outside of RIC be submitted by the February meeting. Proposals not approved at the May meeting will be reconsidered by the Graduate Committee the following Fall.

Preparing the Proposal & Where to Send It

  1. All guidelines are in Section 4.2 of the Graduate Committee Manual, "Information About the Preparation of Proposals."
  2. The proposal form is available at the bottom of this web page for download. The form is periodically revised, so make sure to use the most current version; otherwise, the proposal may be returned so that it can be placed on the current form.
  3. The proposal form has four sections: (A) Cover Page: to provide an overview of the proposal, (B) Course section: for new courses, course revisions, or course deletions, (C) Program section: for new programs, program revisions including admissions requirements, program suspension, or program deletion, and (D) Signature section: for approvals and acknowledgements by affected departments. Typically, a separate proposal form is needed for each proposal. For example, if you are proposing a new program with new courses, separate forms are needed for the program and for each course. If there are multiple similar changes, it may be possible to present the information on a single form (e.g., the same prerequisite is being added to multiple courses). Consult with the Graduate Committee Chair beforehand for information about combining proposals.
  4. Signatures by the department and academic Dean are required before the proposal can be reviewed by the graduate committee. Consult your Dean regarding the approval process within your school.
  5. Catalog Copy must be prepared and submitted with the proposal. See the “College Catalog Copy” section below for details.
  6. Save all files as .doc or .docx (do not convert to PDF). Name the file with only letters, numbers, and the dash “_”. Do not use any other special characters in the filename.
  7. All information must be included on the Proposal form and Catalog Copy. No additional files can be accepted. The files are posted on the website for public viewing, and only these two files can be uploaded.
  8. Submit the completed proposal form(s) and catalog copy by sending electronic copies to graduatecommittee@ric.edu. Submit paper copies with signatures to the Graduate Committee chair by the monthly deadline.

Tips for Completion

  • Clarity: Proposals should be written clearly and succinctly. The reviewers are a professional audience; however, not all reviewers have expertise in your discipline. Ensure that the information is clear to someone outside of your discipline
  • Relevance: When writing the Rationale section of the proposal form, provide current and directly relevant information for why the proposal is necessary. Examples include: Assessment of the program brought to light a need for curriculum changes; The professional requirements within your discipline has changed (e.g., for certification or licensure), etc.
  • Proofread: The documents are posted publicly, so ensure that they are well-written in terms of grammar and punctuation.
  • Revised vs. New curriculum: When making program or course revisions, consider whether the revisions are substantial enough that they instead constitute being a “new” course or program. Consult with the Graduate Committee Chair for details.

College Catalog Copy

The purpose for providing Catalog Copy is to show exactly how the information should look in the College Catalog. This is what the editor of the College Catalog uses when updating the catalog each year. Below you will find a list of files in MS Word format; each file is a different section of the current College Catalog. To edit the information:

  1. Identify ALL catalog pages affected by your proposed change, program listings and course descriptions. Other departments or programs may also list course information. The proposal must include all relevant pages from the college catalog, and must show how the catalog will be revised.
  2. Download ALL catalog sections relevant for this proposal, including course descriptions and/or other affected programs.
  3. Place ALL relevant catalog copy for a proposal into a single file. Put page breaks between sections and delete any catalog pages not relevant for the proposal.
  4. Using the “track changes” feature in Word, revise the catalog pages to demonstrate what the information should look like in next year’s catalog. You must use “track changes” to show the old and new information.
  5. Check the revised catalog pages against the proposal form, especially making sure that program totals are correct if adding/deleting course credits.

Proposal Form and Manual

Page last updated: September 10, 2019