Overview of Henry Barnard School
Executive Board Positions and their duties
| 2008-2009
President Job Description
The president shall preside at all Association Board meetings; shall serve ex-officio on all Standing and Ad Hoc committees except the Nomination Committee; and may serve as the parents’ representative to the HBS Advisory Committee. The president shall have the power to approve invoices in the absence of the Treasurer. The president also sets the agenda of each meeting and oversees operations of all committees.
Vice-president Job Description
The Vice-president shall be responsible for the duties of the President in the event of the President’s absence or disability, shall assume such other duties and responsibilities as the President shall determine and shall keep an accurate copy of the by-laws. In addition, the VP sends out annual dues statements prior to the start of each school year and coordinates a phone-a-thon, if necessary. Communicate with the RIC Foundation office, as necessary. The VP shall have the power to approve invoices in the absence of the Treasurer. VP will also sit on all standing committees.
Secretary
The Secretary shall keep records of all Association meetings and Executive Board meetings. Place copies of all meeting records, notices/flyers, newsletters, and any other pertinent information in a binder in the school office. Responsible for distributing agendas one week in advance of a scheduled meeting and notifying Board and Association of meetings. Email will be used regularly as a means of communication amongst board members /HBS community. Shall carry on all correspondence, shall file all papers, and shall prepare press notices. Responsible for communicating updates to the HBSPA website master.
Recruitment and Nominations Chair
The Recruitment and Nominations Chair shall be responsible for recruiting and training new board members, parent volunteers and grade coordinators at the end of the year and the beginning of the new school year. Will serve as the board representative of the nomination committee. Oversee the grade coordinator and room parent for each grade. Liaison between Board and parents and teachers. Confirm that grade coordinator positions are filled preferably at the end of the school year for the upcoming year and works with the Grade Coordinators to fill Room Parent positions when class lists are available. Also responsible for organizing annual Teacher Appreciation Day with the help of grade coordinators and room parents.
Treasurer
The treasurer shall collect, receive and acknowledge all money, and upon approval of the Executive Board sign contracts as directed by the Executive Board. The treasurer shall be the principal contact person with the Rhode Island College Foundation for all accounting related functions. The treasurer will coordinate capital expenditures.
Children’s Program’s Co-Chairpersons (2 positions)
Committee, will oversee activities, such as May Breakfast, HBS Publishing Center (The Write Place), Field Day, Fifth Grade Celebration, etc.
Family Activities Co-Chairpersons (2 positions)
Oversees events designed to draw HBS families together such as Ice Skating, Pizza Party and Ice Cream Social (in connection with Scholastic Book Fairs), Grade level events, new events, etc., also incorporates Dance Committee.
Health and Wellness Committee (2 positions)
Oversees all issues relating to nutrition and fitness. Plans, executes and distributes the Healthy Henry newsletter 3x per year. Keeps the HBS Health Guidelines up to date. Works on events such as the school garden and the walk-a-thon/fun run.
Media Co-Chairpersons (2 positions)
Works closely with school administration on the preparation and publication of the family telephone directory. Oversees school pictures. Coordinates, plans, and executes the annual yearbook publication while overseeing the yearbook staff. Keeps HBSPA bulletin boards updated and supports the website for HBSPA.
Global Awareness Co-Chairpersons (2 positions)
Committee encourages awareness and appreciation of the rich cultural variety in the children’s own backgrounds and in the world. Oversees activities providing cultural enrichment, presentations on diversity, food drives, clothing drives etc.
Fundraising Co-Chairperson (2 positions)
Committee is responsible for moneymaking activities such as sales of apparel, book fairs, wrapping paper, grocery receipts, and yearly fundraising events. Work with any special fundraising committees like a Silent Auction or walkathon.