What Does IR Do?

Data Management: The office helps to ensure the accuracy, consistency, and usability of the college’s data for a variety of purposes. We also create and maintain the official files for reporting, research, and analysis.

Project Time of Year Completed
Create Official Term Enrollment files Last day of add/drop each term (Fall, Spring, Summer).
Create Official Term Admissions files Last day of add/drop each term (Fall & Spring).
Create Official Course Enrollment files Last day of add/drop each term (Fall, Spring, Summer).
Maintain Faculty Salary File Jointly Created with HR October
Maintain Employee File Obtained from HR November
Create Official Faculty Load files Middle of fall and spring terms, dependent on payroll.
Create Files (Term, Bio, Financial Aid and Course) for OPC Data Warehouse Last day of add/drop each term and/or six weeks after term ends (Fall, Spring, Summer).
Chair College Data Standards Committee/Administer Data Standards Policy Year-Round; every other month.
Assign and maintain Classification of Instructional Programs (CIP) Codes for RIC On-going

Internal Reporting: Standard reports are generated each term to keep the campus community informed on key trends regarding enrollment, course taking patterns, faculty, etc. The office also responds to ad hoc requests for data from internal constituencies.

Project Time of Year Completed
Enrollment Projections Fall: July/August
Spring: December
Enrollment Tracking Fall: August-September
Spring: January-February
Summer: April-July
Narrative Enrollment Report Fall: Late September/Early October
Spring: February
Summer: July
Degrees Completion Report October
Quick Facts November
Retention Report November
Fact Book March
Narrative Reports on Specific Survey Results When appropriate
Narrative Reports on Topics (Retention, Transfer students, etc.) When appropriate
Respond to ad hoc requests for data from variety of institutional constituencies. On-going

External Reporting: The office is responsible for ensuring that that college meets its external reporting requirements to the Federal government, state, accrediting agencies, and other organizations. Each term, the office completes a variety of surveys for such entities. The office also responds to ad hoc requests from external constituencies when appropriate.

Project Time of Year Completed
IPEDS Fall Collection (Institutional Characteristics, Completions, 12-Month Enrollment) October
OHE Enrollment Report October
AAUP Faculty Compensation Survey December
CUPA National Faculty Survey December/January
CUPA Administrative Compensation Survey December/January
CUPA Professional Staff Survey December/January
IPEDS Winter Collection (Student Financial Aid, Graduation Rates, 200% Graduation Rates, Outcomes) February
U.S. Department of Commerce Annual Survey of Public Employment and Payroll March
IPEDS Spring Collection (Fall Enrollment, Finance, Human Resources, Academic Libraries) April
Complete NEASC Annual Profile April/May
Participate in national and regional surveys (NSF, NCES, etc.) Depends on survey
Respond to ad hoc requests for data from external constituencies. On-going as appropriate.
Administer RIC’s Access to Public Records Act (APRA) Process for non-financial requests. On-going as appropriate.
Provide data for Performance Funding Initiative. As needed

College Guide Surveys: The office is responsible for completing surveys for a variety of publications that prospective students use in selecting colleges, including publications that rank institutions.

Project Time of Year Completed
Common Data Set November
College Board December
Peterson’s Undergraduate February
Peterson’s Graduate March
ACT Undergraduate March
Princeton Review March
ACT Graduate April
Wintergreen Orchard April
US News and World Report April-June

Survey Research: The office conduct institution-wide surveys of students, staff, and other constituencies on a variety of topics to support planning and assessment. The office also manages the college’s survey research policy and assists other offices/units in developing and administering surveys that are approved through the policy.

Project Time of Year Completed
NSSE March-April, Every Other Year
Non-Returning Student Survey Beginning of each semester
Student Census March-April, Every Other Year
Graduate Student Survey March-April
Survey of Accepted Students April-June
Alumni Survey, One Year Out June-August
Other National Surveys (ECAR, etc.) Occasional, as needed
Other Homegrown Surveys (to support college policies and initiatives, etc.) Occasional, as needed
Manage Survey Research Policy On-going
Assist units/departments with electronic administration of approved surveys On-going

Accreditation & Assessment: The office supports accreditation and assessment at the institutional, department, and program level

Project Time of Year Completed
Complete assignments related to NEASC accreditation As needed
Support CASO (Committee on Assessment of Student Outcomes) On-going
Assist with program review As needed

Strategic Planning: The office supports the college’s strategic planning process.

Project Time of Year Completed
Responsibilities as assigned On-going

Environmental Scanning: The office gathers, maintains, and analyzes information on the college’s external context, including state legislation, labor market trends, competitor institutions, etc.

Project Time of Year Completed
Develop and maintain institutional peer group (s) On-going
Gather labor market data On-going
Gather data on other external trends On-going
Maintain library of articles and literature on key higher education issues. On-going

Institutional Representation: The office represents the college in a number of organizations related to research and higher education policy.

Project Time of Year Completed
Director serves as institutional liaison for NEASC (New England Association for Schools and Colleges) Occasional responsibilities
Director serves as liaison for Coalition for Urban and Metropolitan Universities (CUMU) Occasional responsibilities
Director serves as institutional liaison for RI OPC Data Warehouse project Monthly
Serve on other state committees and organizations As needed
Liaison for Education Advisory Board (EAB) Business Forum Membership Occasional responsibilities

Page last updated: Tuesday, February 7, 2017