Glenisson de Oliveira
Principle investigator for RITES (Rhode Island Technology Enhanced Science), Dr. de Oliveira wraps-up and reflects on what contributed to the program’s success.
Overview of Federal Submission Systems
Common groups of proposal submission systems and forms are found online for Federal sponsors. This page is a reference for the main systems involved in submitting a proposal to a Federal agency and how they work.
|Grants.gov||NSF FastLane||NIH eRA Commons||US DOE e-Grants||HRSA Electronic Handbook|
|Used for:||Most Federal proposal submissions to most agencies||NSF proposals, revisions, reports, and financials||NIH revisions and reports, but not full proposal submissions||Department of Ed proposals, financial reports||HRSA proposals and reports|
|Does this system supersede grants.gov?||N/A||Yes - FastLane can optionally be used in place of grants.gov for most proposal submissions||No - Commons accepts proposals from grants.gov and checks them there, but is not a proposal system||Yes - DOE RFPs on grants.gov instruct PIs to submit via e-Grants instead.||Yes - prior HRSA proposals have been performed through their own Handbook system|
|Who maintains institutional registration?||RIC Controller plus ORGA (CCR + grants.gov)||ORGA||ORGA||No one - Accounts are for individuals only||ORGA|
|Frequency of institutional registration renewal||Annual renewal of CCR; grants.gov AORs changed as staff changes||No renewals needed except updating RIC info as needed||No renewals needed except updating RIC info as needed||No institutional presence in system; accounts are for individuals||No renewals needed except updating RIC info as needed|
|Is there a virtual organization structure built into the system?||Only for CCR + AORs, not for PIs.||Yes - PI accounts are managed by RIC account admins and AORs||Yes - there are PI and administrator (AOR) account levels||No - PIs submit individually. Admin accounts are not related||Yes - there are PI and administrator (AOR) account levels|
|Who maintains PI accounts?||There are no PI accounts, only AOR accounts.||ORGA - creates / updates PI accts. as needed||ORGA - creates / updates PI accts. as needed||PIs maintain their own accounts.||ORGA - creates / updates PI accts. as needed|
|Who completes proposal forms?||Anyone can download and complete an application form PDF - no login required. ORGA often assists.||PIs - when logged in - if ORGA has set them as a PI (normally yes). ORGA cannot assist unless PI grants access.||PIs complete applications through grants.gov; Commons is used later at time of award for reports.||PIs complete forms individually through their own accounts. They can give ORGA access to assist.||Varies - HRSA has multiple phases. May start on g.gov and PI may be invited to do phase 2 thru Handbook.|
|Who performs the submission? How?||ORGA - PI sends completed application form PDF to ORGA who uses an ORGA account to submit. ORGA must be present prior to deadline.||PI submits in FastLane for ORGA approval; NSF emails ORGA to approve thru system; ORGA approves in FastLane. Not submitted until ORGA approves!||ORGA - Normal g.gov submission; Commons will reject proposal if PI does not have a working eRA Commons username in the application forms||PI - PI accounts can fully develop a proposal and submit, but ORGA must still first review and approve. ORGA verifies by faxing assurances to DOE per application rules.||Varies - If phase 1 is grants.gov, submission happens as normal. If phase 2 is handbook, ORGA should be present to verify through the system.|
|How are proposal decisions delivered?||Email - Grants.gov only hands off tracking numbers; agency hands decision (usually over email) to ORGA and the PI.||Email - FastLane hands decisions via email to ORGA and the PI. NSF detail budget attached.||Email - eRA Commons issues an email to ORGA and the PI. Total award amount attached.||Email - DOE often only notifies the PI of decision. PI should consult with ORGA to ensure ORGA has documents.||Email - typically to ORGA and the PI. Total award amount attached.||Grants.gov||NSF FastLane||NIH eRA Commons||US DOE e-Grants||HRSA Electronic Handbook|