Spend Your Grant Money

• I'm funded; now what?
• What are my responsibilities to the College?
• What are my responsibilities to the sponsor?
• How do I buy supplies?
• How do I hire and pay personnel?
• Are internal College services charged to my grant?
• What if I need to allocate more money to my budget?
• What is time & effort reporting?
• I was told that I may receive professional development funds. Is this true?

I'm funded; now what?

Congratulations on your program receiving funding! As you may imagine, your work now takes on two distinct components: working within the framework of the College and budget to accomplish your program objectives while satisfying sponsor requirements.

What are my responsibilities to the College?

As Principal Investigator or PI of your newly-funded sponsored program, you agree to serve as program director and fiscal manager, acting within the bounds of the College to acquire and use supplies and equipment in accordance with College policy. ORGA reviews your expenses to ensure the costs are allowable depending on the type of sponsor you have, and it is vitally important you effectively manage and track your award budget. Click here to learn more about you and your grant's relationship to the College and when you may starting charging against the grant.

What are my responsibilities to the sponsor?

ou also have responsibilities to the sponsor in tracking and managing your funds efficiently. At the end of each budget term your grant should be neither underspent nor (more important) overspent. You must meet all reporting and programmatic requirements. Click here for a checklist on satisfying sponsor requirements.

How do I buy supplies?

Typically, you will send in a requisition for each supply item or group of items you require for a vendor. However, where you get requisitions from, who you send those requisitions to, how you fill them out, and what exceptions exist are all listed on our Making Purchases page.

How do I hire and pay personnel?

Hiring biweekly, hourly or student help for a grant program meets the same policy requirements as for the rest of the College. To hire someone to work full-time or part-time on your grant program, to give a speech, or to give stipends, please review our Personnel hiring page.

Are internal College services charged to my grant?

The use of some college services, such as Donovan Dining for mealtime meetings or using Office Services for mass copies/mailing and maintaining copiers, will be charged to your grant program. The procedure is known as "chargebacks". For a list of departments that charge for services and how those chargebacks apply to a grant, click here.

What if I need to allocate more money to my budget?

Depending on sponsor rules, you may be able to move up to a certain percentage of money between budget categories. This is known as a budget modification.

What is time & effort reporting?

Time and effort reporting is an important aspect of Federal grant management. Please review our reporting page to learn more about this important requirement.

I was told that I may receive professional development funds. Is this true?

The short answer is yes! Many funded projects on-campus make the project director eligible for professional development money, which can be used to further your own research.

College Responsibilities