Paying For RIC Services

Some College services, such as technical support, are free to grantees because they are calculated in the College's F&A (What is "F&A"?) base. However, others are not and so incur charges against a grant program when utilized. This procedure is known as 'chargebacks', and the offices that are not free to use are listed below.

Donovan Dining

Donovan Dining is most often used by grant-funded programs for mealtime meetings and catered functions on-campus. Please visit Catering Services to learn more about reserving food and space.

In order to plan an on-campus catered event, ORGA asks that you carefully review your award's terms and conditions before contacting Donovan, as well as ensure that your meeting/food funding was specifically budgeted and approved. This is because there are a number of regulations surrounding the purposes for which mealtime meetings can be held, especially on Federal funding. Holiday celebrations, retirement parties and social gatherings are generally not allowable on any College or grant account. Invoices for all grant-funded food expenses are sent to ORGA every month; our staff will send a copy to you to confirm the correct grant account has been charged.

Office Services

Office Services is the source for all mass copy and publication/mailing projects on-campus. For more information, we ask that you contact Office Services.

Telephone Services

Due to the variable nature of telephone and long-distance usage between sponsored programs, telephone services can be charged to grant programs to recoup costs. While there is no form required for pre-approval of telephone usage, monthly usage reports are sent and charged for long-distance activity. As noted in the budget primer, it is generally wise to budget about $15 - 20 per month for telephone costs.

Modifying Your Budget