Student Organization Office Space Handbook
Student Union/Media Center

• Office Space
• Student Union Hours
• Office Keys and ID Access
• Telephone
• Voicemail
• Internet Access
• Mail Boxes
• Recycling
• Trash Removal
• Cafeteria Trays
• Email Updates
• Updates

This guide is for the convenience of your student organization and should be shared with all members of your group so that they can also be aware of information pertaining to your office space. Suggestions relating to this guide or office related questions/concerns are welcome. Also, please remember to update the Student Union department as contact information changes to assist with clear communication.

Office Space

For terms of usage, refer to the Usage Agreement that your student organization signed for the academic year. Any problems or requests should be directed to:

Mark M. Paolucci
Assistant Director, Student Union
Operations and Services
Student Union 408
401-456-8035
mpaolucci@ric.edu

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Student Union Hours

Regular Student Union Hours of Operation are updated each semester and may be subject to change.

Break hours are normally Monday – Friday, 8:30 - 4:30; Summer hours are 8:00am – 4:00pm.

During school vacation breaks your mail and keys will be available in the Student Union Office, Student Union #408.

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Office Keys and ID Access

Organizational presidents of all groups should complete a Member Access form (viewed at http://www.ric.edu/campus-card/pdf/accessList.pdf) with a list of student members, along with their student ID numbers, who are permitted access to the office. This form should be submitted to the appropriate Student Union department representative as instructed on the form. The Member Access form will be kept on record and can be updated by the organizational president, upon request.

Office keys, for offices that utilize key access, are available in the Welcome and Information Center, Student Union, Second Floor Lobby. Organization members requesting access must have their names on the Member Access list and provide their RIC Student ID.

Access to the offices in the Student Union will only be allowed during normal Student Union operation hours.

If there are any questions or concerns about key access or if a member needs access before or after hours, contact:

Mark M. Paolucci
Assistant Director, Student Union
Operations and Services
Student Union 408
401-456-8035
mpaolucci@ric.edu

If there are any questions or concerns about ID access, contact:

Dennis Sousa
Computer Manager
Campus Card
Student Union 204
401-456-8844
dsousa@ric.edu

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Telephone

The telephone is for the use of all organization occupants for on campus, business related calls only. Arrangements for off campus and long distance calls can be made with the telephone office by dialing 0.

To get a telephone and to set up an account for long distance calls, contact:

Dana Stark
Telecommunications Technician II
Henry Barnard School 225
401-456-9585
dstark@ric.edu

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Voicemail

If organizations would like to have their own voicemail number, please submit a Voicemail Application to:

Kristen Salemi
Director of the Student Union
Student Union 408
401-456-8538
ksalemi@ric.edu

A Voice Messaging User Guide can be viewed at:
http://www.ric.edu/networktelecommunications/pdf/RICVOICEMAILUSERGUIDE.pdf/

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Internet Access

All offices have access to the Internet by wire connection and wireless as well. If you have any questions regarding activation or access, contact:

Dennis Sousa
Computer Manager
Campus Card
Student Union 204
401-456-8844
dsousa@ric.edu

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Mail Boxes

Mailboxes for all organizations with Institutional Recognition are located in the Welcome and Information Center, Student Union, Second Floor Lobby.

Your campus mail address for your student organization is:

Your Organization Name
Rhode Island College
600 Mount Pleasant Avenue
SU Welcome and Information Center
Providence, RI 02908

If you have any problems with mail, contact:

Mark M. Paolucci
Assistant Director, Student Union
Operations and Services
Student Union 408
401-456-8035
mpaolucci@ric.edu

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Recycling

To assist in preserving the resources of the earth, your efforts to participate in the college’s recycling efforts is encouraged and appreciated. Large bins for the Student Union are located outside of the Student Union department, Room 408. The list of items to be placed in the green recycle bins can be viewed at http://www.ric.edu/facilitiesOperations/recycling.php. Empty bottles and cans can be placed in the blue bins.

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Trash Removal

A trash dumpster is located near the loading dock outside of the Café. Student groups are encouraged to care for the removal of their own trash. However, any assistance that is needed can be requested through Mark M. Paolucci in the Student Union department.

Mark M. Paolucci
Assistant Director, Student Union
Operations and Services
Student Union 408
401-456-8035
mpaolucci@ric.edu

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Cafeteria Trays

Trays borrowed from Donovan Dining Center are property of the dining center and should be appropriately returned after use.

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Email Updates

Important updates from Physical Plant and college administration about planned power-outages and other known interruptions to the functioning of your office space will be sent to the President of your organization at the email address provided to us on the Usage Agreement. If you would like other members of your organization to receive these updates, please provide the appropriate email address to:

Kristen Salemi
Director of the Student Union
Student Union 408
401-456-8538
ksalemi@ric.edu

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Updates

This document is an ongoing effort and your feedback/ideas are valued and appreciated. Please contact:

Kristen Salemi
Director of the Student Union
Student Union 408
401-456-8538
ksalemi@ric.edu

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