Resources for Student Organizations

• Rhode Island College Student Organization Registration for Existing Groups
• Starting a New Student Organization
• Event Planning Guide for Student Groups
• Forms
• Student Graphics
• Student Organization News Archives
• Event Planning and Policy Workshops/Student Organization Orientation
• Student Organization Leadership Workshops
• Authorization Procedures for Raffles and BINGO
• Student Union Office Space for Clubs and Organizations

Rhode Island College
Student Organization Registration for Existing Groups

All student organizations wishing to utilize the services of Rhode Island College must complete the registration process each year. This process was developed to provide consistent guidelines and expectations for all student organizations utilizing the Rhode Island College name and to align said organizations with the rules, regulations and laws of Rhode Island College, and the State of Rhode Island. Furthermore, it ensures that student organizations are aware of the event planning process, as well as the services of the Office of Student Activities, to help pave the way for successful program outcomes.

In order to be officially recognized by Rhode Island College, student organization's must complete the Online Student Organization Contact Information Form and Advisor Agreement, and attend an Event Planning and Policy Workshop/Student Organization Orientation sponsored by Student Activities.

Recognition entitles organizations to the following privileges:

• Reserve space on campus
• Participate in Campus Activities Day and Student Organization Showcase
• Apply for office space in the Student Union and Ducey Media Center
• Utilize the services of Student Graphics
• Listed in the Student Organization Directory maintained by Student Activities
• Have a mailbox in the Student Union Welcome & Information Center
• Apply for an so.ric.edu e-mail account
• Apply for a voicemail box
• Event planning support and assistance from Student Activities
  

Click here to register your student organization online and learn more about the student organization registration process.

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Starting a New Student Organization

If you would like to start a new student organization at Rhode Island College, please go to the section on Campus Involvement Opportunities for a description of the process.

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Event Planning Guide for Student Groups

The Event Planning Guide for Student Groups features valuable information on policies, procedures, and forms used in organizing programs and activities at Rhode Island College.

Download the 2009-2010 Event Planning Guide.

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Forms

The below forms, which are also included in the Event Planning Guide, are intended for use by recognized student organizations to access resources and follow College procedures.

Travel Registration Form: This form must be submitted to Student Activities in Student Union 408, along with the yellow copies of signed waivers for each participant, at least 3 working days before the trip.

Student Union Welcome & Information Center Ticket Contract and Signup Sheet: These forms, along with numbered tickets, can be submitted to Abby Brunelle, the Welcome & Information Center student manager, to have the Center sell tickets for an organization's event.  For more information on this process, visit the Center on the main level of the Student Union, or call 456-8148.

Box Office Ticket Printing Request Form: Submit this form to the Box Office in Roberts Hall to order the printing of professional-grade event tickets.  Organization's can also request that these tickets be sold at the Box Office.  For questions about the Box Office, call 456-8388 or e-mail Paul Cotter at pcotter@ric.edu. Please note that your organization will be charged a small fee for this service; consult Paul for pricing.

Accident and Incident Reports: Use these forms to document situations that occur at your organization's event.  Submit completed forms to Student Union 408 and keep a copy for your records.

Voicemail Box Request: Submit this form to Kristen Salemi in Student Union 408 to request to have a voicemail box setup for your organization.

Goal Setting Worksheet: Use this form to help your organization plan its initiatives for the semester.

Dining Center Food Request: Complete and submit this form to Donovan Dining Center to order food for an event.  For a list of available items, view the Donovan Catering Guide at http://www.ric.edu/CollegeDining/cServices_cGuide.php.

On Campus Event and Trip/Travel Checklists: Use these worksheets to keep track of necessary tasks and planning progress.

Organizational Email Address Request: Use this form to request to have an email account created for organizational business.  Completed forms need to be submitted to Dennis Sousa in Campus Card, dsousa@ric.edu, 456-8394.

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Student Graphics

Student Graphics, located in Student Union 435, offers graphic design services for student organizations.  The staff of Graphics are talented RIC students studying Art and Graphic Design.  The services of Student Graphics include large-scale banners, logo designs, posters, and web design.  For more information, contact Graphics at 456-8806 or graphics@so.ric.edu.

Event Planning and Policy Workshops/Student Organization Orientation

This session is designed to inform student organizations of the latest policies and procedures in event planning at the College and to outline available resources. The Organizational President and Treasurer must attend one of the below sessions in its entirety. In addition, it is encouraged that more than one officer/member attend the program to share the responsibility of the information.  Please note that the 2009 sessions are being offered in collaboration with Student Community Government, Inc., therefore Presidents and Treasurers can complete all of their Student Activities and SCG obligations by attending one of these meetings. 

2009 Workshop Dates

• Wednesday, September 2, 12:30pm-2pm, Student Union Ballroom
• Monday, September 14, 6pm-7:30pm, Student Union 307
• Wednesday, September 30, 12:30pm-2pm, Student Union 307

If you did not attend one of the above workshops, please contact Marissa Weiss at 456-8149 or mweiss@ric.edu to setup a time to receive the information.

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RIC Student Organization News Archives

RIC Student Activities sends regular bulletins to student organization officers and advisors, which include updates on events, resources, services, important deadlines, and other pertinent information.  Past editions of these bulletins, called the RIC Student Organization News, are posted below.  To request to have an announcement added to the News, send the information to Marissa Weiss, Assistant Director, Student Activities.

Date	Topics
October 20, 2009	Organization Retreat - Six Flags Ticket Drawing; Who's Who Nominations; FREE Team Building Opportunity; LASO Presentation of Senoritas a Disgusto; RIC Ice Hockey vs. Brown; Congress to Campus; Suggestions for Public Art/Campus Beautification
October 15, 2009	Organization Retreat Reminder; Plans for Horrorween; FREE Teambuilding Opportunity; Deadline Extended for Leadership RI; RIC Ice Hockey vs. Roger Williams; Community Works RI Fall Cleanup; National Day on Writing
Summer 2009	Student organization open house; Supplies for resource room; Officer orientation workshops; Campus Activities Day registration; Opportunity to help new commuters; RIC Kick Off events

Student Organization Leadership Workshops

Each semester Student Activities plans workshops dedicated to helping students to learn useful leadership skills. 

 Student Organization Officer Retreat

Saturday, October 24, 2009
9am-4pm
Student Union
Session topics to include:
Networking
Communication
Leadership
Team Building
Career Development

To register, submit the online form. 
Registration deadline: Wednesday, October 21.
The Retreat is FREE; lunch will be provided.
For more information, contact Travis Escobar.

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Authorization Procedures for Raffles and BINGO

In order to run a raffle or BINGO game in which individuals pay to participate, you must get authorization from the Rhode Island State Police. The application and guidelines for raffle approval can be found at http://www.risp.state.ri.us/charitablegaming/. Below are a few important excerpts from the guidelines.

Definition of Charitable Gaming

A game of chance is defined as any game wherein the element of chance predominates over the element of skill in the possibility of winning a prize, with pecuniary consideration being involved to participate. The elements of a game of chance are chance, a prize and consideration (or money) i.e. something put up.

The game must be conducted by a charitable organization. Only members of the organization can be involved in the control and management of the game. All proceeds, minus the expenses of the game, must be used for a charitable purpose. No one under the age of 18 is allowed to participate.

How to Obtain Authorization

An application fee of five dollars ($5.00) is required with each application for raffles or bingo's. Please enclose a check in that amount made payable to Rhode Island State Police when you submit your application.

If your organization wishes to conduct a raffle, you may obtain the raffle application from your local police department or from this web page. After you complete the application, send it to the chief of police in the city or town where the drawing will be held.

Charitable Gaming Unit – Rhode Island State Police
Phone: (401) 444-1147
FAX: (401) 444-1133
Email: cgu@risp.state.ri.us

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Student Union
Office Space for Clubs and Organizations

Registered student organizations at Rhode Island College are eligible to apply for office space in the Student Union. Each April the Student Union Advisory Board accepts applications from student organizations who would like to request office space for the following academic year. To apply, please complete the Student Union Office Space Request Form and submit it to Student Union 408 by the specified date.

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