There are two systems for student organization registration at Rhode Island College: Institutional Recognition through Student Activities and Student Community Government, Inc. Recognition.
In regards to Institutional Recogntion, all student organizations wishing to utilize the services of Rhode Island College must complete the registration process each year. This process was developed to provide consistent guidelines and expectations for all student organizations utilizing the Rhode Island College name and to align said organizations with the rules, regulations and laws of Rhode Island College, and the State of Rhode Island. Furthermore, it ensures that student organizations are aware of the event planning process, as well as the services of the Office of Student Activities, to help pave the way for successful program outcomes.
In order to be officially recognized by Rhode Island College, student organizations must complete the following steps:
Recognition through Student Activities entitles organizations to the following privileges:
In regards to Student Community Government, Inc. Recognition, organizations must complete additional requirements including meeting with the SCG Treasurer to review financial policies, signing President and Treasurer Affidavits, submitting a signed
Advisor Agreement, and keeping an updated constitution on file. For more information on SCG requirements and recognition, visit
http://scg.ric.edu, call (401) 456-8088, email ricscg@ric.edu, or go to Student Union 401. SCG recognition is necessary for funding eligibility and financial account management, inclusion in the Storgy Awards, and other benefits.
If you would like to start a new student organization at Rhode Island College, please go to the section on Campus Involvement Opportunities for a description of the process.
The Event Planning Guide for Student Groups features valuable information on policies, procedures, and forms used in organizing programs and activities at Rhode Island College.
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Rhode Island College is now using EMS (Event Management System) for space, catering, audio-visual, and event equipment reservations. Student organizations will need to use their assigned group email account to log into EMS at http://www.ric.edu/ems/. If you do not know your organization's email address or password, contact the Student Union at 456-8034, Student Union 408. Access the ![]()
The below forms, which are also included in the Event Planning Guide, are intended for use by recognized student organizations to access resources and follow College procedures.
Travel Registration Form: This form must be submitted to Student Activities in Student Union 408, along with the yellow copies of signed waivers for each participant, at least 3 working days before the trip.
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Student Union Welcome & Information Center Ticket Contract and Signup Sheet: These forms, along with numbered tickets, can be submitted to Abby Brunelle, the Welcome & Information Center student manager, to have the Center sell tickets for an organization's event. For more information on this process, visit the Center on the main level of the Student Union, or call 456-8148.
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Accident and Incident Reports: Use these forms to document situations that occur at your organization's event. Submit completed forms to Student Union 408 and keep a copy for your records.
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SA Marketing, formerly Student Graphics, which is located in Student Union 435, offers graphic design services for student organizations. The SA Marketing staff members are talented RIC students studying Graphic Design, Marketing, Public Relations, and Management. The services of SA Marketing include marketing consultations, social media campaigns, flyer posting, large-scale banners, logo designs, posters, and brochures.
NEW FOR 2010-2011: Each student organization will be given 300 FREE SA Marketing points to use for orders throughout the year. This system replaces the former one free banner per semester setup. These points can be used for any SA Marketing services throughout the 2010-2011 school year. Any additional orders over the 300 points will be billed to the student organization.
To place an order, complete the ![]()
Rhode Island College Departments can also place orders by completing the ![]()
For more information, contact SA Marketing at 456-8806 or graphics@so.ric.edu.
At the beginning of the school year, each student organization must meet with either the Assistant Director, Student Activities or a designated Student Activities Staff member to review the policies and procedures in event planning at the College, available resources, and student organization responsibilities. The Organizational President and an additional officer must attend the meeting. In addition, other officers and the organization's advisor are invited to attend. Information on meeting signups will be sent to student organizations in late August.
RIC Student Activities sends regular bulletins to student organization officers and advisors, which include updates on events, resources, services, important deadlines, and other pertinent information. Past editions of these bulletins, called the RIC Student Organization News, are posted below. To request to have an announcement added to the News, send the information to Marissa Weiss, Assistant Director, Student Activities.
| Date | Topics |
| 2010-2011 Application for Student Organization Office Space in the Student Union/Media Center; Community/Service Learning at RIC; Events for RIC Kick Off | |
| EMS Training Sessions; Volunteer for Move In Crew; Updating Student Organization Officers; Cities Against Domestic Violence; Open Books - Open Minds | |
| Student Organization Showcase, EMS User ID and Password; Applications for 2010-2011 Office Space; Updating Student Organization Officers; Flyer Posting; Emerging Leaders | |
| Student Organization Showcase; EMS Space Reservation System; Leadership Workshops for Organization Members; Call for Nominations - RIC Student Leadership Awards |
Each semester Student Activities plans workshops dedicated to helping students to learn useful leadership skills. More information will be posted once workshops are scheduled.
In order to run a raffle or BINGO game in which individuals pay to participate, you must get authorization from the Rhode Island State Police. The application and guidelines for raffle approval can be found at
http://www.risp.state.ri.us/charitablegaming/. Below are a few important excerpts from the guidelines.
A game of chance is defined as any game wherein the element of chance predominates over the element of skill in the possibility of winning a prize, with pecuniary consideration being involved to participate. The elements of a game of chance are chance, a prize and consideration (or money) i.e. something put up.
The game must be conducted by a charitable organization. Only members of the organization can be involved in the control and management of the game. All proceeds, minus the expenses of the game, must be used for a charitable purpose. No one under the age of 18 is allowed to participate.
An application fee of five dollars ($5.00) is required with each application for raffles or bingo's. Please enclose a check in that amount made payable to Rhode Island State Police when you submit your application.
If your organization wishes to conduct a raffle, you may obtain the raffle application from your local police department or from this web page. After you complete the application, send it to the chief of police in the city or town where the drawing will be held.
Charitable Gaming Unit – Rhode Island State Police
Phone: (401) 444-1147
FAX: (401) 444-1133
Email: cgu@risp.state.ri.us
Registered student organizations at Rhode Island College are eligible to apply for office space in the Student Union. Each April the Student Union Advisory Board accepts applications from student organizations who would like to request office space for the following academic year.
All student organizations who are interested in applying for office space in the Student Union and Ducey Media Center for 2010-2011 will be able to do so between April 19, 2010 and May 6, 2010. To apply, please submit the
online application. Applications are required for all iterested student groups, including those who currently hold space.
To be eligible for office space, student organizations must
For more information, contact the Director of the Student Union, Kristen Salemi.
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