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Resources for Student Organizations

Rhode Island College Student Organization Registration for Existing Groups
Starting a New Student Organization
Event Planning Guide for Student Groups
Space Requests Through EMS
Forms
Student Activities (SA) Marketing
Student Organization News Archives
Event Planning and Policy Workshops/Student Organization Orientation
Student Organization Leadership Workshops
Authorization Procedures for Raffles and BINGO
Student Union Office Space for Clubs and Organizations

Rhode Island College
Student Organization Registration for Existing Groups

There are two systems for student organization registration at Rhode Island College: Institutional Recognition through Student Activities and Student Community Government, Inc. Recognition.

In regards to Institutional Recogntion, all student organizations wishing to utilize the services of Rhode Island College must complete the registration process each year. This process was developed to provide consistent guidelines and expectations for all student organizations utilizing the Rhode Island College name and to align said organizations with the rules, regulations and laws of Rhode Island College, and the State of Rhode Island. Furthermore, it ensures that student organizations are aware of the event planning process, as well as the services of the Office of Student Activities, to help pave the way for successful program outcomes.

In order to be officially recognized by Rhode Island College, student organizations must complete the following steps:

Submit the Online Student Organization Contact Information Form. Please note that, at minimum, an organization must list its President, Treasurer, and Advisor in order for the submission to be valid. A full executive board with President, Vice President, Treasurer, and Secretary is highly encouraged.
Meet with either the Assistant Director, Student Activities, or a designated Student Activities staff member, to review College policies and officer responsibilities.

Recognition through Student Activities entitles organizations to the following privileges:

Reserve space on campus
Participate in Campus Activities Day and Student Organization Showcase
Apply for office space in the Student Union and Ducey Media Center
Utilize the services of Student Activities (SA) Marketing (formerly Student Graphics)
Listed in the Student Organization Directory maintained by Student Activities
Have a mailbox in the Student Union Welcome & Information Center
Receive an so.ric.edu e-mail account
Apply for a voicemail box
Event planning support and assistance from Student Activities

In regards to Student Community Government, Inc. Recognition, organizations must complete additional requirements including meeting with the SCG Treasurer to review financial policies, signing President and Treasurer Affidavits, submitting a signed Advisor Agreement, and keeping an updated constitution on file. For more information on SCG requirements and recognition, visit http://scg.ric.edu, call (401) 456-8088, email ricscg@ric.edu, or go to Student Union 401. SCG recognition is necessary for funding eligibility and financial account management, inclusion in the Storgy Awards, and other benefits.

Click here to register your student organization online and learn more about the student organization registration process.

Starting a New Student Organization

If you would like to start a new student organization at Rhode Island College, please go to the section on Campus Involvement Opportunities for a description of the process.

Event Planning Guide for Student Groups

The Event Planning Guide for Student Groups features valuable information on policies, procedures, and forms used in organizing programs and activities at Rhode Island College.

Download the 2010-2011 Event Planning Guide.

Hard copies are also available at Student Union 408.

Space Requests Through EMS

Rhode Island College is now using EMS (Event Management System) for space, catering, audio-visual, and event equipment reservations. Student organizations will need to use their assigned group email account to log into EMS at http://www.ric.edu/ems/. If you do not know your organization's email address or password, contact the Student Union at 456-8034, Student Union 408. Access the EMS User Guide for detailed instructions on the system's features.

Forms

The below forms, which are also included in the Event Planning Guide, are intended for use by recognized student organizations to access resources and follow College procedures.

Travel Registration Form: This form must be submitted to Student Activities in Student Union 408, along with the yellow copies of signed waivers for each participant, at least 3 working days before the trip.

Bake Sale Approval Forms: Submit these forms to Donovan Dining Center, 456-8207 for approval to hold a bake sale on the Rhode Island College campus.

Student Union Welcome & Information Center Ticket Contract and Signup Sheet: These forms, along with numbered tickets, can be submitted to Abby Brunelle, the Welcome & Information Center student manager, to have the Center sell tickets for an organization's event. For more information on this process, visit the Center on the main level of the Student Union, or call 456-8148.

Box Office Ticket Printing Request Form: Submit this form to the Box Office in Roberts Hall to order the printing of professional-grade event tickets. Organization's can also request that these tickets be sold at the Box Office. For questions about the Box Office, call 456-8388 or e-mail Paul Cotter at pcotter@ric.edu. Please note that your organization will be charged a small fee for this service; consult Paul for pricing.

Accident and Incident Reports: Use these forms to document situations that occur at your organization's event. Submit completed forms to Student Union 408 and keep a copy for your records.

Voicemail Box Request: Submit this form to Kristen Salemi in Student Union 408 to request to have a voicemail box setup for your organization.

Goal Setting Worksheet: Use this form to help your organization plan its initiatives for the semester.

On Campus Event and Trip/Travel Checklists: Use these worksheets to keep track of necessary tasks and planning progress.

Student Activities (SA) Marketing

SA Marketing, formerly Student Graphics, which is located in Student Union 435, offers graphic design services for student organizations. The SA Marketing staff members are talented RIC students studying Graphic Design, Marketing, Public Relations, and Management. The services of SA Marketing include marketing consultations, social media campaigns, flyer posting, large-scale banners, logo designs, posters, and brochures.

NEW FOR 2010-2011: Each student organization will be given 300 FREE SA Marketing points to use for orders throughout the year. This system replaces the former one free banner per semester setup. These points can be used for any SA Marketing services throughout the 2010-2011 school year. Any additional orders over the 300 points will be billed to the student organization.

To place an order, complete the Group Request Form and bring it to Student Union 435. Order forms are also available at the SA Marketing office. Please note that orders take a minimum of 2 weeks to complete.

Rhode Island College Departments can also place orders by completing the Department Request Form and bringing it to Student Union 435. Departmental orders can be paid through inter-office transfer.

For more information, contact SA Marketing at 456-8806 or graphics@so.ric.edu.

Student Organization Orientation/Event Planning and Policy Training

At the beginning of the school year, each student organization must meet with either the Assistant Director, Student Activities or a designated Student Activities Staff member to review the policies and procedures in event planning at the College, available resources, and student organization responsibilities. The Organizational President and an additional officer must attend the meeting. In addition, other officers and the organization's advisor are invited to attend. Information on meeting signups will be sent to student organizations in late August.

RIC Student Organization News Archives

RIC Student Activities sends regular bulletins to student organization officers and advisors, which include updates on events, resources, services, important deadlines, and other pertinent information. Past editions of these bulletins, called the RIC Student Organization News, are posted below. To request to have an announcement added to the News, send the information to Marissa Weiss, Assistant Director, Student Activities.

Date	Topics
April 29, 2010	2010-2011 Application for Student Organization Office Space in the Student Union/Media Center; Community/Service Learning at RIC; Events for RIC Kick Off
March 24, 2010	EMS Training Sessions; Volunteer for Move In Crew; Updating Student Organization Officers; Cities Against Domestic Violence; Open Books - Open Minds
February 25, 2010	Student Organization Showcase, EMS User ID and Password; Applications for 2010-2011 Office Space; Updating Student Organization Officers; Flyer Posting; Emerging Leaders
January 22, 2010	Student Organization Showcase; EMS Space Reservation System; Leadership Workshops for Organization Members; Call for Nominations - RIC Student Leadership Awards

Student Organization Leadership Workshops

Each semester Student Activities plans workshops dedicated to helping students to learn useful leadership skills. More information will be posted once workshops are scheduled.

Authorization Procedures for Raffles and BINGO

In order to run a raffle or BINGO game in which individuals pay to participate, you must get authorization from the Rhode Island State Police. The application and guidelines for raffle approval can be found at http://www.risp.state.ri.us/charitablegaming/. Below are a few important excerpts from the guidelines.

Definition of Charitable Gaming

A game of chance is defined as any game wherein the element of chance predominates over the element of skill in the possibility of winning a prize, with pecuniary consideration being involved to participate. The elements of a game of chance are chance, a prize and consideration (or money) i.e. something put up.

The game must be conducted by a charitable organization. Only members of the organization can be involved in the control and management of the game. All proceeds, minus the expenses of the game, must be used for a charitable purpose. No one under the age of 18 is allowed to participate.

How to Obtain Authorization

An application fee of five dollars ($5.00) is required with each application for raffles or bingo's. Please enclose a check in that amount made payable to Rhode Island State Police when you submit your application.

If your organization wishes to conduct a raffle, you may obtain the raffle application from your local police department or from this web page. After you complete the application, send it to the chief of police in the city or town where the drawing will be held.

Charitable Gaming Unit – Rhode Island State Police
Phone: (401) 444-1147
FAX: (401) 444-1133
Email: cgu@risp.state.ri.us

Student Union
Office Space for Clubs and Organizations

Registered student organizations at Rhode Island College are eligible to apply for office space in the Student Union. Each April the Student Union Advisory Board accepts applications from student organizations who would like to request office space for the following academic year.

All student organizations who are interested in applying for office space in the Student Union and Ducey Media Center for 2010-2011 will be able to do so between April 19, 2010 and May 6, 2010. To apply, please submit the online application. Applications are required for all iterested student groups, including those who currently hold space.

To be eligible for office space, student organizations must

Be currently recognized
Have elected officers for 2010-2011 before applying
Designate a newly elected officer to submit the application on your group's behalf
Complete the 2010-2011 online registration form

For more information, contact the Director of the Student Union, Kristen Salemi.