Baggage fees will be reimbursed as follows:
a. Original detailed receipts are required
b. Each traveler will be reimbursed for the 1st checked bag, each way
c. Any additional baggage fees greater that the 1st checked bag will be the sole responsibility of the traveler.
Fees/Charges incurred to Change Booked Travel:
1. The State will pay fees/charges assessed by carriers or the designated travel agent for a change in travel arrangements if the reason for change is business-related.
2. The State will pay fees/charges assessed by airline carriers or the designated travel agent for cancellation and re-issuance of an airline ticket if the reason for the cancellation and reissuance of the ticket is business related.
The State will not pay to reimburse for any optional convenience fees or upgrade fees, including early check-in fees or seat upgrade fees.
Personally owned automobiles may be used for travel in lieu of common carriers when it is economically advantageous to the State.
1. A detailed analysis is required showing the cost benefit of using a personally owned automobile.
2. Documentation must include the lowest available common carrier fare obtained from the designated travel agent.
As of January 1, 2023, the rate used to reimburse state employees for use of their personally-owned vehicles on state business will be reimbursed at $0.655 per mile.