a. Access to facilities scheduled in RIC Rooms will be provided by an authorized facility representative or the Security and Safety Department. Users in Tiers 1 and 2 may be requested to present valid identification prior to gaining access to any college facility.
b. No materials, equipment, baggage, etc. may be stored in facilities for future use without prior arrangement. All materials must be removed at the conclusion of each event.
c. All users shall observe fire codes and ordinances as established by the State Fire Marshal’s office and the local authority having jurisdiction. The RI state fire code pertaining to places of assembly may be found on this webpage.
d. The City of Providence and Town of North Providence have established ordinances restricting the use of amplified sound. These ordinances may be found here:
i. Providence - (reference sections 16-91 to 16-109) http://library.municode.com/index.aspx?clientId=11458&stateId=39&stateName=Rhode%20Island.
ii. North Providence - (reference sections 20-22 and 20-23)
e. Tier 1 and Tier 2 users shall obtain occurrence-based liability insurance unless this requirement is specifically waived by the college. Additional insurance requirements may be imposed for facilities under the jurisdiction of Athletics and the Nazarian Center.
f. Facility users are responsible for all damage, theft, or loss of college property related to their contracted facility use.
g. The possession, consumption and/or provision of alcohol on the Rhode Island College campus is generally prohibited. Exceptions are outlined in the college's policy on alcohol. (link will be made when available.)
h. Smoking is prohibited in or within fifty (50) feet any college facility.
i. Weapons, except those worn by law enforcement officers while on duty or used as part of an organized college-sanctioned event, are prohibited on campus.
j. The unlawful manufacture, distribution, possession, or use of controlled substances is prohibited on college property.
k. Illegal gambling is prohibited.
- Food and Beverage:
a. All food and beverage service must be provided by College Dining Services. Users may not engage the services of outside caterers or provide food and beverage services themselves without prior authorization from College Dining Services.
b. Facility users should be aware that food and/or beverages are not permitted in some campus facilities.
- Security, Safety, and Liability
- Temporary event-related signage - The college has established a policy governing event-related signage. This policy can be accessed on this page. Additional restrictions may apply for certain venues, such as those under the jurisdiction of Athletics or the Nazarian Center.
- College VIP Notification Policy – Requesters from Tiers 4 and 5 must comply with the Communication of VIP Guest Visits policy, if applicable. The full policy is available at The notification form.
The full Rental and Use of College Facilities policy is available on this document.