- CCRI Reverse Transfer Application
- Request for a Leave of Absence
- Course Substitution
- Change of Major Minor Form
The Records Office has compiled a list of common student questions and the answers to them. If your concern isn't addressed here, please don't hesitate to reach out to us.
In special circumstances, students may be permitted to take courses at other colleges and have the credit transferred to Rhode Island College. Students need to file an Authorization of Credit form with the Records Office before pursuing credit. It is required to receive permission from the department chair of the subject you plan to take. In order to receive credit for the course, you will need to provide a sealed official transcript to the Records Office.
RIC has partnered with the Community College of Rhode Island on reverse transfer, which allows you to transfer credits back to CCRI and apply them toward an associate’s degree – now, or in the future.
If you are actively working toward your bachelor’s degree, there are several advantages of getting your associate’s degree along the way:
If you have taken a break from your studies, an associate’s degree brings important benefits in the short-term and long-term:
To earn an associate’s degree through reverse transfer, you need:
Students who have completed at least 45 credits at RIC may only need 15 credits at CCRI to earn an associate’s degree! There is no cost to participate. After reviewing your transcripts, CCRI advisors will help you figure out which courses you need to complete your associate’s degree.
Students looking to make changes to their curriculum should first start with the department of the major or minor you are choosing. For most cases, the department has the ability to add the major or minor. If you would like to remove a major or minor, you need to fill out the Change of Major/Minor Form. The form will need to be turned in to the Records Office for processing.
Include the complete mailing address to which the transcripts will be sent. Official transcripts may be sent either directly to the receiving institution or to your home address. However, be advised, if official transcripts are mailed directly to you, they must be forwarded to the receiving institution sealed.
When ordering multiple copies, be aware that there is a maximum of 10 copies per request.
If you wish to have your transcript held either for grade or graduation posting, indicated your intention in the "Select Processing Options" field.
Keep in mind that unofficial transcripts are meant only for personal or advising purposes and may contain some "advising" information that will not appear on your official transcript.
In addition, unlike an official transcript, they do not contain the College seal or official signature and will not be accepted by other institutions or employers as proof of enrollment or graduation.
Current students may request a transcript by logging onto your MyRIC account. If you are no longer a student, you may request a transcript online. The processing time is 2 to 4 days. Please be patient during peak times for processing time will be longer. There is no fee for transcripts.
To request a College Withdrawal, a student must contact the Records Office in advance unless unforeseen circumstances prevent the student from doing so. When a student requests a College Withdrawal, the student will be asked to complete a College Withdrawal Form and will be required to indicate on the form the reason for withdrawal and the expected date of return. The form will require logging in with the student’s username (ex. RICStudent_1234) and password in order to make an official request.
We are sorry you are considering an official withdrawal from the college. If you wish to speak to someone before making a final decision, pleased indicate that on the online form below.
The student will be provided with the terms of the policy and the necessary steps for return. The student will then meet or speak with Financial Aid to review the effects that the student’s withdrawal has on their financial aid and loan repayment, if applicable. NOTE: Students who withdraw from the college, attend another institution and then wish to return to RIC will need to formally apply for readmission to the college. Contact firstname.lastname@example.org for additional information.
The Records Office has a notification process for reporting the approval of a leave of absence to the following: the department chair, advisor, the student’s professors and any other relevant offices. The Records Office will also place a notation and hold in the student’s MyRIC account. The student must contact the Records Office (email@example.com) to request that the hold be lifted upon return. It may be necessary for the student to meet with additional college personnel, including their academic advisor, to register for courses.
The effective date of the withdrawal used for calculating the student’s bill and any refunds will be the date the form is submitted by the student to the Records Office. Please see the college’s refund policy for more information.
Withdrawing from all courses may impact financial aid, housing, health insurance, meal plans, veteran benefits, visa status, campus services, athletic status, and academic progress.
Substitution and waivers of courses requirements may be submitted to the Records Office. Your Department Chair must approve the substitution or waiver. Once the form is approved, you will see notation on your academic advisement transcript.
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
The term "education records" is defined as those records that contain information directly related to a student and which are maintained by a school or by a party acting for the school. Under FERPA, a school is not generally required to maintain particular education records or education records that contain specific information. Rather, the school is required to provide certain privacy protections for those education records that it does maintain. Also, unless there is an outstanding request by a student to inspect and review education records, FERPA permits the school to destroy such records without notice to the student.
FERPA affords students at Rhode Island College (the “College”) certain rights with respect to their education records. These rights include:
Under FERPA, a school is not generally required to maintain particular education records or education records that contain specific information. Rather, a school is required to provide certain privacy protections for those education records that it does maintain. Also, unless there is an outstanding request by an eligible student to inspect and review education records, FERPA permits the school to destroy such records without notice to the student.
Under FERPA, the College may not generally disclose personally identifiable information from an student's education records to a third party, including parents, unless the student has provided written consent. The signed and dated written consent must specify the records that may be disclosed, state the purpose of the disclosure, and identify the party or class of parties to whom the disclosure may be made. When a disclosure is made, if a student so requests, the College will provide the student with a copy of the records disclosed.
However, FERPA allows schools to disclose those records, without consent, to school officials with legitimate educational interests. A “school official” is defined as a person employed by the College in an administrative, supervisory, academic, research or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee such as a disciplinary or grievance committee. Other individuals who may be considered school officials include volunteers or contractors outside of the College who perform an institutional service of function for which the College would otherwise use its own employees and who is under the direct control of the College with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing that official’s tasks. A school official typically has a legitimate educational interest if the official needs to review an education record in order to fulfill professional responsibilities for the College.
Additionally, FERPA allows schools to disclose records, including PII, without consent, to the following parties or under the following conditions:
Additionally, the College may disclose, without consent, the following "directory" information about the student:
|Telephone number||Student number|
|Email address||Date and place of birth|
|Honors and awards||Dates of attendance|
|Class level (freshman, sophomore, junior, senior or graduate)||Enrollment status (full-time, part-time or not enrolled)|
|Major and/or minor||Graduation date|
Students have the right to refuse to allow any or all such information about the student to be designated as directory information. Students can log in to My.RIC and update their FERPA restrictions for directory information. Otherwise, students must notify the Records Office in writing of such a request.
The College maintains a record in the student’s file listing to whom personally identifiable information was disclosed and the legitimate interests the party or parties had in obtaining the information. This does not apply to school officials with a legitimate educational interest or to directory information.
When a student comes to meet with a faculty member and brings parents the student should provide written approval to include parents, otherwise the parents can wait outside the office.
Parents who call cannot be given information without the student's written consent.
Papers cannot be left in a pile to be picked up by students.
Grades cannot be posted on a list that includes identifying information.
If you have any questions contact the Director of Records at 401-456-8213.
Voting is fundamental to our democracy. Unfortunately, and all too often, the importance of this single act is ignored, especially by our youth. In 2016, over 469,000 Rhode Islanders made their voices heard by casting their vote in the general election, but just 26% of those aged 18-24 voted. It is imperative to engage our next generation in the civic process. The Higher Education Amendment of 1998 requires all universities, including RIC, to provide students with the opportunity to register to vote and access to voter information.
Rhode Island residents can go to vote.ri.gov as their one stop shop for elections information. Eligible voters can:
There are three ways to vote in Rhode Island:
The RI Department of State also developed rivotes.org, a peer to peer video guide to voting in RI.
Out of state residents can also learn about how to request mail ballots in their home states.
If you are an out-of-state resident who wants to register to vote in Rhode Island, it is recommended to speak with the RIC financial aid office to make sure doing so does not impact your financial aid. For more information on this topic, please email firstname.lastname@example.org.
If you are an active student or have graduated within the past year, you MUST submit requests for official and/or unofficial transcripts through MyRIC.