School of Social Work Interns

What is Student Employment? 

Student employment allows students to work on campus or off campus at a non profit organization. 

Benefits to Working on Campus

  • Gain valuable experience 
  • Able to network with staff and administration  
  • Create friendships with co-workers 
  • Can work between classes 
  • Save on gas, no traveling 
  • Weekend and evening hours available in several departments (works well if you live on campus)

Student Employment Frequently Asked Questions

All current job postings are available to view through your Handshake portal. Students can also review the Student Handbook with any additional questions or concerns. 

  • A student must carry at least 6 credits as an undergraduate and 5 credits as a graduate.  
  • Must maintain good academic standing. 
  • Must have at least two-hour blocks open to work for a department.
  • Must be able to work at least 6 hours per week.  Most departments look for a student to be able to devote 6 hours of work to their department.
  • There are 3 funding sources for student employment: work-study, departmental funds or a grant awarded to a department
  • Work-Study award is based on financial need (FAFSA)
  • Departmental funds come from a department on campus that has money available to pay students workers
  • Grant money is also money that certain department may have available to pay students. Most grant money is offered to students that like to do research work

Looking to add members to your team? Have an exciting opportunity to offer?  

How to get started 
Not for Profit, school looking to offer a work-study funded position? 

Call 401-456-8031 or email 

Yes. There are opportunities to work on campus both for students who have been awarded work-study as part of their financial aid packages as well as for students who do not have work-study awards. Jobs that don’t require work-study are called “department funded.” All positions are filled on a first come-first served basis. Students who have work-study awards will receive an invitation to attend a work-study information session. Sessions are generally held in late August and early September. 

There are both work-study and department funded jobs available in a wide variety of departments across campus. There are some work-study jobs at off-campus non-profit organizations. Students may learn about these positions and how to apply for them, by coming to the Career Development Center or searching for them on-line through Handshake, RIC’s online job posting system for students and alumni. Student employment forms are also available in the Career Development Center and must be filled out by the student and the employing organization/department. 

Jobs begin at $14.09 (minimum wage in RI) and may go as high as $20.00 depending on the position and specific responsibilities. If the student continues in the same position, they often get a raise in the following year. 

No, in fact many students have more than one job. Sometimes these jobs are both on campus, both off campus, or a combination of on and off campus. If the jobs are paid through the student payroll, the student may work up to 20 hours per week total when classes are in session. Some students being paid through work-study funds work in more than one department so they can earn the full amount of their award which may exceed the number of hours any one department has to offer them. 

Yes. Any money earned from either work-study or non-work-study jobs is considered taxable income. However, money earned from work-study jobs is NOT included in the needs assessment when applying for financial aid for the next year. Money earned from non-work-study jobs is included in the needs assessment. 

There are many reasons to consider working on campus.  

  • Can fit a few hours of work in between classes  
  • Save on gas money  
  • Become better connected with the College and its resources for students 
  • Become better connected with faculty and staff 

In fact, research indicates that students who work on campus do better academically and are more likely to complete their college education. 

All departments are required to adhere to all RIDOH guidelines regarding hygiene and social distancing. There are also limited hybrid and remote positions available. 


Federal Work Study

Federal Work-study awards are offered as part of your financial aid package based on your eligibility. They are ‘work to earn’ grants. There are many ways to earn your award on-campus as well as off-campus.

Teacher talking to child

America Reads - America Counts

Move the needle on literacy! Improve the math skills of children! Gain valuable experience working with children in a school setting. You can work at a RIC partner school or at school in your community that you may have connections or in after-school programs or even libraries. Earn your work study award as a paycheck, read to children and gain mentorship from a teacher in the field. 

Student Employment Workflow


Discuss with your AVP/VP/Dean to:   
  • Determine funding availability: Work-Study, Department Funds, Grant Funding  
  • Determine supervision including implementing safety (and COVID) related protocols  
  • Determine job location: on-campus, remote, hybrid  
  • Create a job description based on need of department; include skills sought


  • Connect with the Career Development Center to complete a mandatory Supervisor Student Employment Orientation & Training Session  
  • Submit job description for posting on Handshake  
  • Interview your candidates  

Tip: Ask student to bring class schedule (list view and class view). For work-study funded positions, bring a copy of their accepted award.  

  • Extend tentative employment offer   

Tip: Review SEF form and the checklist on page 2 for required documentation.   


  • Student makes appointment with the CDC to process hiring paperwork and close the hiring process  
  • Virtual appointment will be made during restrictions related to COVID  
  • Student participates in mandatory student employment training  


  • CDC sends verified hiring paperwork to RIC Payroll office   
  • Hiring department receives notification to finalize hire via email (student can start working)  

Tip: Offer an Orientation to the department and their role and encourage student to review the Student Employee Handbook and the Guide to Being a Valued Employee

  • Payroll notifies supervisor when to submit student hours in PeopleSoft  

Tip: Set up a system for student employees to document hours worked as well as an Excel sheet to keep track of their remaining work-study funds  

Facts About Student Employment

  • During Academic Year students are not allowed to work more 20 hours per week 
  • During breaks and summer students are allowed to work up to 35 hours per work 
  • Students are required to sign in and out each time they report for work 
  • Students must notify their supervisor if they are to be late or can’t make their shift 
  • Students get paid every other week.  
  • Students should monitor their work-study funds so they do not exceed their award 
  • Details are included in the Supervisor Handbook

Hiring & Personnel Action Forms

Students are required to meet with Career Development Office/Student Employment if they are working on campus/off campus for the first time.  During a virtual meeting, a staff member will meet with student and help them fill out the forms and verify ID and work authorization documents.  

First time students receiving work study money are required to attend a one-time mandatory student employment orientation session.  All are welcome but only mandatory for work study students (Federal Work Study requires the training not the college.) 

Almost every department on campus offers students an opportunity to work.  If you like working with children, working outdoors or a clerical job there are several opportunities.  All positions are posted on Handshake.Interested in working in off-campus non-profit agencies? Career Development has a list of agencies that they currently work with. If the student has one in mind, they can let us know and the college will reach out to that organization. 

Rhode Island College entrance

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Career Development Center

We assist undergraduate students in determining choice of major and career and work with both undergraduate and graduate degree candidates in developing the professional skills that will lead to their success.