COVID-19 Information for Faculty and Staff

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COVID-19 Vaccination and Booster Policy

On January 12, 2022, the Council on Postsecondary Education amended the COVID-19 vaccination policy to include the COVID-19 booster vaccination. Full-Time and Part-Time Non-Classified Employees (including internal payroll employees) shall be required to be fully vaccinated for COVID-19 and have received a booster shot, when eligible, pursuant to Rhode Island Department of Health protocols and requirements, on or before January 18, 2022, subject to approved medical exemptions or religious accommodations and/or receive their booster shot within four weeks from the date they become eligible; and they must upload their proof of vaccination and booster shot documentation pursuant to the process established for same at the Office and the Colleges by January 18, 2022 and/or within four weeks from the date they become eligible.

How to submit proof of vaccination or apply for a medical or religious exemption

Current Employees

Current employees must upload their vaccination card or exemption form into the Medicat® Patient Portal. Access the Medicat Patient Portal by logging on to your MyRIC account. 

How to Access MediCat Portal to Upload Vaccination Documents or Exemption forms

If you are having issues logging into Medicat, please email a copy of your COVID vaccine card to healthservices@ric.edu

New Employees

All new employees must provide one of the following: proof of vaccination  (1st and 2nd dose plus booster when eligible or J&J plus booster when eligible), completed medical exemption application or completed religious exemption application. (NOTE: any individual that has completed at least one dose may not claim a religious exemption)

Where to send documents:

Proof of vaccination, medical or religious exemption applications must be emailed to healthservices@ric.edu. Health Services will review the documentation and follow-up with HR.

Follow-up Notification to Employee:

HR will notify the employee when Health Services has completed the review process and HR will confirm the employee’s employment status.

Report a faculty and staff case

Faculty and staff who have tested positive for COVID-19 or are experiencing symptoms, or who may have had a significant contact with someone that has tested positive for COVID-19 should contact the RIC Office of Human Resources at 401-456-8216 or complete the COVID-19 Faculty/Staff Report Form. This information is shared directly with Human Resources for appropriate follow-up. If you are experiencing symptoms, receive a positive COVID-19 test result, or may have been exposed to someone with COVID-19, please remain off campus until you are cleared by Human Resources to return to campus. Employees with questions should contact the RIC Office of Human Resources at 401-456-8216.

Stay informed with most update-to-date COVID-19 Information.

RIDOH Quarantine and Isolation Guidance

Important COVID-19 Information

The health and well-being of our employees is a top priority

In difficult times like these, we are especially thankful to the staff who come to campus each day to ensure that the college’s critical operations are maintained. As the campus adjusts to a new environment where our students LEARNremote and faculty members TEACHremote, teleworking arrangements provide an opportunity for some staff to perform the essential functions of their job from an alternate work location.

If appropriate, you should discuss with your supervisor your eligibility to take advantage of a teleworking arrangement.

REMINDER - REGARDING YOUR EMPLOYEE ASSISTANCE PROGRAM (EAP) BENEFITS:

The State’s EAP is a completely free benefit that’s available to employees and their immediate family members. It provides information, referrals, and support to help you reach personal goals and bounce back from hardships, including the latest COVID-19 support resources

  • Effective June 1, 2021, administration of the State’s EAP transitioned from Optum to Blue Cross & Blue Shield of Rhode Island (BCBSRI). The BCBSRI EAP is administered in conjunction with Beacon Health Options (Beacon), using their “Beacon Wellbeing” platform.
  • Access the State’s EAP anytime (24 hours a day, 7 days a week) by phone or online:

A. Phone: Call the BCBSRI CARE Team at 866-987-3705 or 401-429-2104, and select option 2 to reach a Beacon Employee Workplace Counsellor.
B. Online: Visit the Beacon Wellbeing platform at https://stateofrhodeisland.mybeaconwellbeing.com to browse the support topics and/or schedule a counseling appointment. For additional information regarding all your EAP benefits go to:  http://www.employeebenefits.ri.gov/wellness/eap.php

Employees who have a disability and seek to self-identify or have already self-identified and wish to request a new or modified ADA accommodation are asked to follow the Request for Accommodation process.

Employees traveling out-of-state or to a location outside the US should refer to the RIC Travel Policy and the RIDOH General Guidance for Travelers.

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Teleworking Program

View information about the State of Rhode Island Teleworking Policy, forms and FAQ

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Contact

Office of Human Resources

The Office of Human Resources supports the college’s mission and vision by providing essential and responsive HR services in a respectful, fair and equitable manner to faculty, staff, administrators and other stakeholders.

Mrs. Maggie Sullivan

Director - Human Resources