Travel-Related Forms and Instructions

How to Select the Right Form

There are two versions of each of the forms. If you have access to Microsoft Excel, it is recommended that you use the Excel version. This will facilitate the completion of the form since totals are automatically calculated. The printable version, which is a PDF format and requires Adobe Acrobat Reader, can be used by those who do not have access to Microsoft Excel.

For assistance in completing these forms, contact the Accounting Office at 401-456-8001.

Forms

Grant Budget PreApproval Form for Travel

Required to be completed before travel arrangements are made. Updated March, 2024.

This form is used to verify funds are available for travel and is the first step in working with the state-approved travel agent. The Grant Budget PreApproval Form for Travel​ is available electronically for you to fill out and submit for approval. 

Travel Report Form

Use this form at the conclusion of travel. Updated January 2024.

• Travel Report Excel - Preferred Version: Complete the form and save your changes. Print a hard copy which must be forwarded to your Dean, Department Chair, or Director for approval.
• Travel Report - Printable Version: Print and complete the form and forward to your Dean, Department chair, or Director for approval.

Automobile Travel Form

Use this form for auto travel only. Updated January 2024.

• Automobile Travel Form Excel - Preferred Version: Complete the form and save your changes. Print a hard copy which must be forwarded to your Dean, Department Chair, or Director for approval.
• Automobile Travel Form - Printable Version: Print and complete the form and forward to your Dean, Department chair, or Director for approval.
• Accounting Travel Certification: Print and complete the form and attach to your travel voucher.

Statement of Personal Usage for College Provided Telecommunication Devices Form

To be used to reimburse the college for cell phone personal usage. Updated May, 2011.

• Telecommunication Devices Form Excel - Preferred Version: Complete the form and save your changes. Print and sign a hard copy. Forward completed form to Jeanne Machado, Roberts 100.
• Telecommunication Devices Form - Printable Version: Print, complete the form, and sign. Forward completed form to Administration and Finance, Roberts 100.

Application for Online Storefront Form

Online Storefront Form - Printable Version: Print, complete the form and sign. Forward completed form to the Accounting Office, Building #5 or fax to 401-456-4659.​​​​ ​​