Administrative Policies and Governance Documents

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College Administrative Policies and Other Governance Documents

In order to carry out the mission of Rhode Island College in the most efficient and effective manner, it is necessary to maintain clear and current administrative policies and other governance documents. The college has established a standardized procedure for adoption, review, and promulgation of such documents.  Governance documents that are presented in a standard format and are easy to find, read, and understand, and will (1) help provide faculty, staff, and students with clear guidance on policy and procedures; (2) promote compliance with applicable laws, regulations, policies, and other standards; and (3) maintain accountability.

Functional Group Governing Document And
Associated Forms
Type of Document Document Owner Most Recent Approval Date
Administration Class Cancellation/College Closing policy Administration and Finance 2013
Administration Event-Related Temporary Signage policy Administration and Finance 2010
Administration Operation of College Vehicles policy Facilities and Operations 2015
Administration Use of Outdoor Campus Facilities by Third Parties as a Forum for Speech policy Facilities and Operations 2015
Administration Research policy Office of Research and Grants Administration 2014
Administration Public Art and Campus Beautification executive action President's Office 2010
Administration Rental and Use of College Facilities (Event Management System) policy President's Office 2010
Administration Faculty-Led Field Trip-Travel Health History Form form Professional Studies and Continuing Education, AVP for Finance 2014
Administration Faculty-Led Field Trip-Travel Participant Agreement form Professional Studies and Continuing Education, AVP for Finance 2014
Administration Faculty-Led Field Trip-Travel Request Form form Professional Studies and Continuing Education, AVP for Finance 2014
Administration Faculty-Led Field Trip and Travel Risk Management policy Professional Studies and Continuing Education, AVP for Finance 2014
Administration Faculty-Led Local Field Trip Requirements and Recommendations policy Professional Studies and Continuing Education, AVP for Finance 2014
Administration Overnight Parking policy Security and Safety 2016
Administration Weapons on Campus policy Security and Safety 2016
Administration Parking procedure Security and Safety 2015
Administration Lost or Abandoned Property policy Student Union 2016
Administration Reporting Policy Child Abuse or Neglect policy Administration and Finance 2019
Functional Group Governing Document And
Associated Forms
Type of Document Document Owner Most Recent Approval Date
College Advancement Alumni Association policy Alumni Affairs 2013
College Advancement Gifts to the College of Tangible and Real Property – Due Diligence Form form College Advancement and External Relations 2015
College Advancement College Advancement Confidentiality Agreement policy College Advancement and External Relations 2010
College Advancement College Advancement policy College Advancement and External Relations 2010
College Advancement Gifts to the College of Tangible and Real Property policy College Advancement and External Relations 2015
College Advancement Naming Opportunities for Recognition of Individuals and Entities policy College Advancement and External Relations 2010
College Advancement For VIP notification please contact:
College Events & Conference Services at 401-456-8900 or cecs@ric.edu​
  College Events & Conference Services 2019
College Advancement VIP Guest Visits policy College Events & Conference Services 2010
College Advancement RIC Foundation policy RIC Foundation 2014
Functional Group Governing Document And Associated Forms Type of Document Document Owner Most Recent Approval Date
Finance Accounting Office policy Accounting Office 2015
Finance Travel by College Employees policy Accounting Office 2013
Finance Capitalization policy AVP Finance and Controller 2012
Finance Petty Cash policy Controller 2013
Finance Intellectual Property policy President's Office 2011
Finance Purchasing procedure Purchasing Office 2011
Functional Group Governing Document And Associated Forms Type of Document Document Owner Most Recent Approval Date
Human Resources Travel by Candidates for Employment procedure Accounting Office 2013
Human Resources Equal Opportunity/Affirmative Action policy Affirmative Action 2012
Human Resources Illegal Harassment | More Information policy Affirmative Action 2013
Human Resources Statement on Personal Relationships statement Council of RIC 2009
Human Resources Leave for Administrative Service policy Human Resources 2015
Human Resources Personal Relationships policy Human Resources 2014
Human Resources Service Recognition practice Human Resources 2014
Human Resources Search Committee Guide for Faculty Hiring procedure Human Resources 2014
Human Resources College Flags at Half-Staff practice President's Office 2013
Human Resources Emeritus Appointments practice President's Office 2014
Functional Group Governing Document And Associated Forms Type of Document Document Owner Most Recent Approval Date
Information Technology Guidelines for Protecting Your Mobile Device guideline Information Services 2013
Information Technology Guidelines for Protecting Your Personal Information Online guideline Information Services 2013
Information Technology Employee Network/Email Account Provisioning policy Information Services 2015
Information Technology Portable Telecommunication Devices Used for College Business policy Information Services 2014
Information Technology Responsible Computing policy Information Services 2013
Information Technology Requests for Student Records and Information policy Information Services 2013
Information Technology Network Accounts procedure Information Services 2014
Information Technology Web Policy policy Web Communications 2008
Functional Group Governing Document And Associated Forms Type of Document Document Owner Most Recent Approval Date
Institutional Research and College Records Institution-Wide Strategic Planning, Including Review and Revision of the Institutional Mission and Vision Statements policy Academic Affairs 2007
Institutional Research and College Records Disposal of Confidential Records guideline Information Services 2014
Institutional Research and College Records Bio-Demographic Data Collection and Use policy Information Services 2014
Institutional Research and College Records College Records policy Information Services 2013
Institutional Research and College Records Data Requests Form form Institutional Research and Planning 2015
Institutional Research and College Records Requests For Public Records Form form Institutional Research and Planning 2013
Institutional Research and College Records Survey Research Requests From Parties External to the College form Institutional Research and Planning 2013
Institutional Research and College Records Survey Research Requests From Parties Internal to RIC form Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies policy Institutional Research and Planning 2013
Institutional Research and College Records Data Standards policy Institutional Research and Planning 2014
Institutional Research and College Records Data Requests policy Institutional Research and Planning 2015
Institutional Research and College Records Institutional Research & Planning Assistance with Administering Electronic Surveys policy Institutional Research and Planning 2014
Institutional Research and College Records Survey Research policy Institutional Research and Planning 2013
Institutional Research and College Records Requests For Public Records procedure Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies Template for Official Policies template Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies Template for Official Guidelines template Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies Template for Official Practices template Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies Template for Official Procedures template Institutional Research and Planning 2013
Institutional Research and College Records College Administrative Policies Template for Official Statements template Institutional Research and Planning 2013​​

Administration and Finance is responsible only for governing documents relating to the administrative functions of the college. The following entities maintain their own rule making authority and should be contacted directly for assistance:

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What is a Governance Document?

In the broadest sense, governance documents are the officially adopted rules and regulations necessary to govern human interaction. They are essential for the orderly functioning of any large, complex organization such as an institution of higher education.

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Division of Administration & Finance

The division is responsible for financial and budgetary systems and processes, information services, human resources, security and safety, facilities and operations, publishing services, and capital projects for a 47 building, 180-acre campus.​​​​​​​​​